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Physics A to Z


A

Academic leave diary

Email your absenses to physicsadmin@warwick.ac.uk

Academic promotions

Promotion guidelines and criteria

Accident/incident/ near miss reporting

Procedure for reporting accidents or incidents

Administration

Departmental administration

Advance on travel expenses

How to obtain an advance to cover travel expenses

Alumni and Careers

Information for Physics students

Analytical Capability Guide

Current catalogue of available instrumentation and techniques available through Warwick Scientific Services

Annual Leave

Annual Leave provision, including statutory and customary holiday dates

Annual Review (now known as DPR)

Information on DPR process and forms

Approved suppliers

List of all university approved suppliers

B

Bank Details

University Bank Account Details

Building work webcam
roofcam
Bullying, harrassment and dignity at work

Bullying, harrassment and dignity at work policy and procedures

C

Calendar of activities

Activities and deadlines for Physics through the academic year

Car hire

Details of current approved supplier for car hire

Car parking

Car parking

Career development for support staff

Career development for administrative and technical staff

Careers in Physics

News, Jobs and Career Opportunities in Physics

Catering

Menus for refreshments available to be delivered to University meetings. Catering requests can be sent to physicsadmin at warwick dot ac dot uk along with a cost code.

Central Timetabling team (CTT)

Link to central timetabling and room bookings

Christmas Dinner 2015

Select your options for the Christmas Dinner 2015.

Committee Structure

Information on the various Departmental Committees

Computers and Email support

IT support

Conferences: How to register and pay

How to register and pay for conferences

Conflicts of Interest

Conflicts of Interest Policy & Procedure FP1 form

Contract Research Staff

The Physics Contract Research Staff representative is Dr Dimitri Veras.

Contracts- non research

Link to finance office guidance

Courier instructions

Post and courier services

Credit card use and orders

Guidelines for departmental credit card use and orders

D

Declaration of Interests

Conflicts of Interest Policy & Procedure form

Development and Performance Review (DPR)

Information on DPR process and forms

Dignity at Work

Dignity and Work Policy and contacts

Display Screens

Managing the display screens at Physics

E

Equality in Physics

Equality and diversity policies, procedures and projects.

Estates office

Estates office

Expense claim

Making an expense claim

Experience for Physics internal viva examiners

For use when completing the Nomination of Examiners form

e-Procurement System

OPeRA

F

FP1 Form

Declaration of Interests

Fin regs and off campus permissions

Instructions for permissions needed from Fin regs

Finance Office forms and guides

Finance office resources

Finance: Goods receipting

What is goods receipting (GR)?

Financial regulations and procedures

Link to university's Financial regulations and procedures

Fire Brigade Strikes

Instruction for the Fire Brigades Union Strike Action

Fire Procedures

Fire Procedure for Physics, Physical Sciences, MAS, Millburn House

First Aiders

List of first aiders for Physics, Physical Science, MAS and Millburn House

G

Governance

Committee structure

Graduate school PGR examination monitoring
Graduate school PGR examination monitoring
Grant application procedures

How to submit a grant application

H

Harrassment

Bullying and Harrassment Policy and Procedures

Health and Safety

Health and Safety for Physics

Holiday dates

Link to annual leave and customary/statutory days

How to make a purchase
How to make a purchase
Human Resources

Link to HR homepage

I

ITS helpdesk

Contact details for IT Services helpdesk

Ideate- Electronic Research Administration

Ideate system

Impact Fund

Link to Warwick Impact fund website

Imports, Duty and import VAT
Imports, Duty and import VAT
Incident Reporting

Procedure on reporting incidents.

Induction for Staff

Contains the induction procedures for new members of staff

Institute of Advance Study (IAS)

Link to IAS funding opportunities.

Insurance - Travel

Information on Travel Insurance

Intent to Submit Form PG Students

Part One for completion by the student

J

Jobs

Physics jobs in other departments

L

Laboratory safety

Policies for safe working in laboratories

Laptop and Projector bookings
Laptop and Projector bookings
Late working rules

Departmental rules on late working

Learning and Development Centre

Staff development

Letterhead Templates

Departmental Letterhead Templates

Library matters
library

M

MATLAB

MATLAB site license

MPAGS

MPAGS Timetable

Management committee

Link to Physics management committee

Material and Analytical Sciences (MAS) Bulletin

MAS Building bulletin

Materials Global Research Priority

Materials GRP

Materials and Analytical sciences (MAS) building progress

MAS building history, technical design and build slide show

Maternity Leave - Staff

Information on maternity leave for staff

Maternity Leave - Students

Information on maternity leave and support for students

Mathematics and Physics courses
Undergraduate Mathematics and Physics courses
Mechanical workshop

Guidance to work in the mechanical workshop

Merit Pay

Linked to DPR (Annual Review)

N

New Starters

Information on new starters within the Department

New vendors
New vendors
Nomination of Examiners

Part Two for completion by supervisors

O

OPeRA

e-Procurement System

OPeRA - adding a costcode to favourites

OPeRA - adding a costcode to favourites

OPeRA Training

Moodle courses on how to use OPeRA

Open Access Publications of Journals

Information on open access, which refers to research literature that has been made freely accessible, publicly for anyone interested in the literature.

Origin

Software for data plotting.

Outreach

Information on the department's Outreach activities.

P

PG Room Numbers Form

Tell Us Where You Live In Physics

PGR Info for Staff

Important dates, feedback submission forms and usesful information

Paternity Leave

Information on paternity leave for staff

Paying Conference fees

How to pay conference fees

Payroll and personnel forms
Payroll and personnel forms
Personal subscriptions
Personal subscriptions
Personnel salary costings

How to cost salaries for research grants and contracts

Petty cash
Petty cash
Photo Album

Photos from Departmental Events

Post Graduate Admissions Info for Staff

Important information regarding applications, DTG allocations, deadlines etc.

Post and couriers

Post and courier instructions

Postgraduate Administration for Staff
Postgraduate Administration
Postgraduate Feedback Supervisors

PGs can check the name of their Feedback Super

Postgraduate Next of Kin Details

Submit next of kin details in case of an emergency

Postgraduate Project Titles and Summaries Form

Submit Project Titles and a Summary

Printing: How do I install the printer

Instructions on how to install printers on the network, including the photocopiers, for managed and unmanaged computers.

Prizes

Details of Prizes awarded to students from the Department of Physics

Project budget reporting
Project budget reporting
Projector and laptop bookings
Promotions

Promotion information for Academic and Research Staff

Purchase orders

How to raise a purchase order through OPeRA

Purchasing

How to purchase or pay for an item using OPeRA

Purchasing office (procurement)

Link to procurement and insurance

R

Recruitment and selection

Link to staff appointment procedures

Recycling
Recycling
Redeployment

Guidelines and forms for redeployment

Relocation Expenses

Details on how to claim relocation expenses

Research & Impact Services- contacts for Physics

Physics contacts in RIS

Research Committee

Webpage for the Physics Research Committee

Research Development Fund (RDF)

Link to RDF website

Research and Impact Services

RIS website

Research contract start and end dates

Contract information

Research grant applications and contracts

Costings, approval and R&IS contact points

Risk Assessments

Information and the procedure for carrying out risk assessments and link to risk assessment form

Room bookings and Timetables
Room bookings and Timetables

S

Safety policy

Departmental policy on safety

Salary tables and costings
Salary tables and costings
Sale of equipment
Sale of equipment
Screens at Physics

Managing the Physics display screens

Security Services

Security Services- car parking, security, registering an outdoor event

Seminars and meetings diary

Seminars and meetings

Senior Salary Review

Linked to DPR (Annual Review)

Single tenders

Information on tendering

Software

List of software available at Warwick

Staff Meetings

General physics staff meeting

Student Support Services

Student Support Services

Student welfare

Student welfare

Submissions Form For PG students Modules

Submissions Form

Supervisor Percentage Split

List of Supervisors, their students and the workload split

T

TRAC

TRAC (the Transparent Approach to Costing) is the standard method now used for costing in higher education in the UK.

Tabula

For Monitoring student attendance

Taxis

Booking a taxi

Teaching and Demonstrating

Role allocation lists/Timesheets/Rates of Pay

Teaching committee

Teaching committee membership and minutes

Teaching questionaires
Teaching questionaires
Term Dates (university)
University term dates
Terms and conditions of employment
Terms and conditions of employment
Time Management

Time Management techniques

Time Sheets

For claiming payment for Teaching - Marking - Lab Demonstrating - Invigilating - Open Days etc

Time analysis survey (TAS)

TAS survey, used to generate data for TRAC purposes

Timetables

Programme of study timetables

Travel allowances

UK and overseas per diem travel and subsistence allowances

Travel insurance

University travel insurance policy and details

Travel: How to Raise a Purchase Order

Easy instructions on how to raise a PO for travel.

Travel: How to book travel

How to book flights, trains, taxis and accommodation

Travel: general ledger codes

General ledger codes

U

UG handbook

UG handbook

Undergraduate Teaching handbook

Information on UG teaching in the department

Undergraduate Vacation Projects (URSS)

Information about our summer UG vacation projects

V

VAT

VAT and import duty

VAT Number

University VAT Number

Vehicle rental

Details of current approved supplier for car hire

Vendors

Setting up a new vendor

Visiting postgraduate students

Information for visiting postgraduates

Visiting students

Information for visiting postgraduate students (Graduate school)

Visitors

How to appoint a visitor

W

WIFI Guest Access

Instructions on how to obtain access to wifi for guests.

Warwick conferences

training and conference centres

WebCam of MAS Building

A live webcam of the new MAS Building.

Welfare and Communications Group

Welfare and Communications Group

What's new on the Physics website
What's new?
Women in Physics

Supporting women's careers in physics

Work Life Balance

Tips on how to improve your work life balance.

Work permits

Work permits information

Working in Physics

Useful links relevant to working in the Physics department

Working patterns

Working patterns for support staff

Workload Algorithm

List of department teaching and adminstrative duties