One of the Ricoh printers in the PG IT Suite has also been set up as a scanner. It is ideal when scanning multiple pages and you do not require colour.

This procedure will scan the documents to a shared folder. Any student will be able to view the output. It is therefore important that you move scanned files from this folder as soon as possible to a more appropriate location. Private scans (such as of passports or other official documents) should be done on the colour scanner in the PG IT Suite.

How to scan

Walk up to small Ricoh, just inside the door of the PG IT Suite print room. Place your document into the feeder on top of the device.

Press 1 on the card reader to select the 'Scan' option.

Place your university card near the reader until you hear the beep (if you have any problems please try swiping the card in the reader).

Press the lowest button on the left hand side of the control panel-to enter scan mode. The device may default to “scan to email” shown below (note the 'letter' icon), in which case it is necessary to toggle back to “scan to file” using the button indicated in red.

Select the 'Scan to L:' option

Select the file type by pressing the options shown below. We recommend you do not specify a file name at this time.

Possible file types are shown below – tiff and jpeg are image formats, and pdf a portable document format, so select accordingly – it is possible to select single page and then feed multiple pages through the feeder, which produces one file per page scanned. If in doubt we recommend you select Multipage PDF.

All other image settings are on the left hand side, and work in a similar way to the corresponding settings on the photocopier. There is an option for DPI but we recommend this is not changed as it will result in much larger files. If your documents are double-sided ensure you select the '2-sided' option here.

Press the big green button to start scanning.

Once complete log into a computer in the PG IT Suite. Double-click the "Group Scanning folder" icon in the Scanner folder of WBS Applications. This should additionally put a shortcut to this folder on your desktop.

Find your document(s) by looking in the relevant folder (typically Students>PGIT). The time and date should show you which document is yours. Move your scanned document from this shared location to a more appropriate one (e.g. your H drive or a USB memory stick).

If you have any problems please let us know via our website http://help.wbs.ac.uk .