WBS Solutions

Not signed in
Sign in

Powered by Sitebuilder
© MMXII | Privacy
Accessibility

Information for internal staff who present at WBS

WBS has 8 lecture theatres in addition to teaching, seminar and meeting rooms. Details can be found at http://as.wbs.ac.uk/roombookingsandtimetabling/ .

Any support call from a lecture theatre, teaching or meeting room is given the highest priority and should result in immediate support. To request immediate support press '1' on the support phone within the teaching room.
WBS Solutions offer hands-on experience sessions with the AV equipment. It is strongly recommended that all staff attend. Email help@wbs.ac.uk to request a session.
There is generally no out-of-hours technical support. For high-profile events it MAY be possible to arrange support. Please contact the Helpdesk with such requests giving as much notice as possible. There is a user-guide in the room that explains how to use the equipment and suggests some simple steps that can resolve some problems.
Although theatres are checked and maintained regularly, there is always a risk of an equipment failure during a presentation. In such a case your best option is to move to another room (all WBS staff have 24/7 access to all WBS teaching rooms).

Each theatre has a radio microphone or similar. These can be collected from the Helpdesk (M1 and M2’s microphones are left in the theatre).
Computer login details for each theatre are shown in the instructions in each theatre.
Laptops can easily be connected to the projectors in all rooms. Some rooms allow for Internet access to WBS laptops.
All teaching rooms have visualisers. If you have never used one, please contact the Helpdesk for a one-to-one demonstration.

Ensure you have a backup of your presentation (e.g on USB memory stick or email).
Presentations with video, or similar, embedded should always be checked ahead of time to ensure they display as expected.

All WBS staff can access teaching rooms at any time during the day, 7 days a week. Students have access from 08.30 to 20.00 Monday - Friday. For any out of hours teaching special access for students must be requested by emailing dooraccess@wbs.ac.uk .

It is recommended you save your presentation into the L:\theatres_staff folder.
This folder is visible to you in both your office and the lecture theatres and teaching rooms. Files in this folder are visible to all WBS staff and other presenters but not to students.
This folder is a temporary storage area only; please ensure you delete your presentation after use. Should space become tight, old files will be deleted by WBS Solutions without warning.

Each staff member is responsible for bringing their own whiteboard pens, flip chart paper and other stationery.
Replacement batteries for radio microphones etc can be collected from the Helpdesk.

Food and drinks are not allowed in theatres or teaching rooms. Bottled water can be taken in but care should be taken to keep it away from the AV equipment. Please ensure students abide by these same rules.
Ensure you leave promptly at the end of your scheduled time to avoid disruption to following classes. If you are in a room that you have not booked please be ready to leave promptly if asked to do so.
It is your responsibility to ensure the room is tidy after your session has finished (eg by collecting spare papers and cleaning whiteboards etc).

When presenting in other university rooms outside WBS your regular username and password will not work. Please use your IT Services username or any others that are indicated on the relevant lectern.
IT problems with central university rooms should be reported to the ITS Servicedesk: servicedesk@warwick.ac.uk or Tel (024 765) 73737.
AV problems with central university rooms should be reported to AV Services on (024 765) 22463.
If you have persistent or recurrent problems presenting in any central university room please send us details and we will attempt to assist you in getting these addressed.

Version 1.2

Page contact: WBS Helpdesk Last revised: Thu 26 Apr 2012