Head of the Academic Office, Deputy Academic Registrar and Secretary to Board of Graduate Studies
ROBERTA WOOLDRIDGE SMITH
Welcome to the Academic Office.
The Deputy Academic Registrar, Roberta Wooldridge Smith, leads the Academic Office which comprises the teams set out below. The Academic Office delivers academic services to students at all levels of study from the point of enrolment to graduation. It contributes to securing the quality and standards of academic courses of study and the appropriate deployment of space on campus to support the student experience.
As Head of Department, Roberta is responsible for:
(a) Developing strategy and implementing policies and initiatives in support of postgraduate education at Warwick through administrative leadership of the Graduate School, ensuring co-ordination of policy in academic departments and across administrative support functions, including through acting as Secretary to the Board of Graduate Studies, benchmarking provision appropriately within the UK sector and internationally.
(b) Directing and managing major University academic administrative functions through the operational teams within the Academic Office. Whilst operational management of these administrative functions is delegated to Senior/Assistant Registrars, the Deputy Academic Registrar’s role is to maintain a strategic overview of these areas and facilitate the development of ‘joined-up’ student administration capable of meeting current and future needs according to the University’s strategic objectives and to ensure external and statutory requirements are met.
(c) Leading the formulation of University policy relating to student academic services.
(d) Playing a lead role in evaluating and forecasting future IT needs and leading the implementation of solutions.
(e) Working with academic colleagues, other administrative service providers and key stakeholders to deliver excellence in student administration.
(f) Acting as a lead adviser on quality assurance particularly relating to postgraduate provision, to ensure that research degree provision meets national requirements.
(g) Contributing to the development of policy across a broad range of functions in the Academic Registrar’s Office as a member of the Academic Registrar’s Office Directorate.
Queries relating to the work of the Academic Office and the services it provides may be directed to Roberta through her PA, Anne Dabrowa, at E dot A dot Dabrowa at warwick dot ac dot uk
If you have already contacted the relevant team in the Academic Office but have a problem you wish to escalate then you may contact Roberta directly at r dot wooldridge dot smith at warwick dot ac dot uk
Structure chart
The Graduate School
Team Leader: DAN PEARSON
The Graduate School
Through the Board of Graduate Studies, this section is responsible for all postgraduate provision at the University, ranging from short CPD courses in Warwick Medical School and The Institute of Education, to postgraduate research degrees. The Graduate School also has responsibility for postgraduate scholarships, research degree examinations, monitoring of research degree students and postgraduate appeals and complaints.
Ext: 50887 D dot Pearson at warwick dot ac dot uk
Contact the Graduate School
Structure chart
Student Finance and Funding
Team Leader: Joanna Bell
Student Finance
This section is responsible for managing the collection of all fees from students including tuition fees, accommodation fees, library fines and any other charges students may have whilst they are at Warwick. The finance team also manages the TDA salaries scheme.
- Student Funding
The Student Funding team offers advice and guidance on all aspects of Student Financial Support. This section also administers the Warwick Undergraduate Aid Programme (WUAP), Hardship funds for Home and International Students including the Access to Learning Fund, International Students' Emergency Fund and the International Students' Childcare Remission Scheme.
Ext: 50542 Email: Joanna dot Bell at warwick dot ac dot uk
Contact Student Finance or Funding
Structure Chart
Student Records and Awards & Ceremonies
Team Leader: SHARON MILES
Student Records
We manage the student and course records for all students following accredited undergraduate and taught postgraduate courses (except PCET and Certificate in Diabetes Care programmes). This includes changes to personal data, course tranfers, suspension and withdrawal. We also provide policy guidance to students and colleagues in academic departments on these issues.
SR Structure Chart Contact Student Records
Awards & Ceremonies
This team is responsible for all of the awards ceremonies held by the University and for the issue of all certificates to graduates. We also manage the process for issuing replacement certificates for alumni and for the verification of those awards.
Structure Chart Contact Awards & Ceremonies
Ext: 50174 Email: Sharon dot Miles at warwick dot ac dot uk
Examinations
Team Leader: Joe Taylor
Examinations
Information on the administrative arrangement of examinations at the University. For undergraduates this also includes information on module registration and de-registration.
Ext: 22633 Email: J dot A dot Taylor at warwick dot ac dot uk
Contact Examinations & Assessment
Structure Chart
Teaching Quality
Team Leader: KATHARINE GRAY
Teaching Quality
Oversees the University's systems and processes for teaching quality assurance, and are involved in a number of teaching enhancement projects and activities. Providing the secretariat for AQSC and a number of other committees and working groups.
Ext: 22707 Email: Katharine dot Gray at warwick dot ac dot uk
Contact Teaching Quality
Structure Chart
Space Management and Timetabling
Team Leader: GARETH BENNETT
Space Management and Timetabling
The Space Management and Timetabling team co-ordinates the allocation of academic accommodation, plans for future accommodation and teaching space requirements including refurbishment and maintenance needs, and builds the teaching timetable. Oversight of the SRIF/Teaching & Learning capital programmes also resides in this section.
Ext: 22634 Email: G dot O dot Bennett at warwick dot ac dot uk
Contact Space Management and Timetabling
Structure Chart
