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Forms, policies and procedures

Postgraduate research students >>

Postgraduate taught students >>

forms and policies

 

Postgraduate research students


 Before you enrol

Apply for postgraduate study at Warwick using our online form.
This procedure applies to all students wishing to transfer to the University, including those transferring with a supervisor who is moving to Warwick.
Visit this page to enrol as a new or a returning student.



During your studies

See also our During your studies pages for guidance.

We ask all postgraduate research students to submit a report on their progress to the Graduate School on an annual basis throughout their period of registration

Find out more about the Annual Report >>

A course that provides a general overview of the concept of bribery, the Bribery Act 2010 and links to related University policies.

Find out more about the online Anti-Bribery course >>

    Please read the guidance notes on the form carefully. Once completed, please ask your Head of Department or Director of Graduate Studies to sign the form and then submit to the Graduate School.

    Find out more about authorised absence >>

    If you wish to change your mode of study from full-time to part-time or vice versa you should first consult with your personal tutor/supervisor. Find out more about change to attendance >>

    This form is for students on a Tier 4 visa who wish to change their study location for three months or longer. Once you've got permission from your supervisor/ Director of Graduate Studies, ask a staff member from your department to complete this form.

    Find out more about changing your study location >>

    This form is for students on a Tier 4 visa who are returning to Warwick from a period of study away from the University. Please ask a staff member from your department to complete this form.

    Find out more about changing your study location >>
    If you aren't able to submit your thesis by your end of registration you may be able to request an extension.

    Students should complete the electronic request form available at Student Records Online. If the request is being made on medical grounds a medical note should also be included. Research Council funded students requesting temporary withdrawal for maternity should provide a copy of their MATB1 form with their request.

    Find out more about temporary withdrawal >>

    This Code of Practice provides guiding principles and standards of good practice in research across all subject disciplines and fields of study in the University.
    Support guidelines for students who are pregnant or who have young children.
    Guidelines on the supervision and monitoring of research degree students and guidelines on the supervision of students based away from the University.

    Policy on the employment of postgraduates as teachers.

    *Subject to final ratification

    Students wishing to permanently withdraw from their course at the University are requested to complete the Permanent Withdrawal form, which should be signed by the student and by either the Head of Department or Director of Graduate Studies.

    The University's policy on professional development for PGR research students.

    With regard to PGR registration, the process of "upgrading" one's registration from MPhil to PhD following an assessment of research progress by an upgrade panel.

    With regard to PGT registration, some course offer the opportunity to register initially for a PGA, with the option to "upgrade" upon successful completion to a higher qualification (e.g. PGDip, Master's, etc).



    Thesis submission and examination

    See also our Thesis submission and examination pages for guidance.

    This guide includes sections for students, supervisors, academic departments and examiners.
    Complete this form if you'd like to submit your research degree thesis for examination more than one month before the end of your fee-paying registration.
    A checklist for departments to use before, during and after examinations.
    Candidates submitting a thesis for a higher degree: complete Part 1 of this form and then pass it to your supervisor. Your Head of Department/School should then complete Part 2. Return the completed form to the Graduate School Office at least one month before the date on which you are scheduled to submit.
    If you're submitting a thesis for a higher degree by research, complete Part 1 of this form and take it to Student Reception, Senate House.
    Checklist to be completed and submitted with PhD by Published Work thesis. Theses that do not meet the requirements set out in the checklist will not be accepted for examination.
    Your thesis should be submitted both electronically and in hard copy. Take a look at this guide to understand how to bind your thesis.
    Please complete this form when submitting a thesis for a research degree for examination.
    The Thesis Completion Hardship Fund provides funding to students who are experiencing unforeseen exceptional circumstances which would prevent thesis submission within their registration period.

    The Board of Graduate Studies recognises that, due to the nature of the examination process, it is inevitable that in some cases a student or supervisor may have a prior relationship with a proposed examiner. In order to ensure that any such relationship does not affect the integrity of the examination process, Departments should disclose details of any situations which have the potential to impair the ability of the examiner(s) to make a fair and impartial assessment of the student’s thesis.

    A non-exhaustive list of potential sources of conflict is provided.


    After your examination

    See also our After your examination page for guidance.

    Use this form to submit an appeal under Regulation 37 - for taught postgraduate courses - or Regulation 38 - for research degrees. You can appeal if you have been awarded a lower degree than that for which you were originally registered, if no award has been made, or if you are required to withdraw from your course.

    Find out more about the appeals process: Postgraduate research appeals, Postgraduate taught appeals


    Forms and guidance for examiners

    See also our Information for Examiners & Departments pages for guidance.


    Information for staff

    See also our Information for Staff pages for guidance.


    Postgraduate taught students

    Information on dissertation word length and credit tariffs.
    If you are unable to submit your thesis by your end of registration you may be able to request an extension via the Student Records team.
    University guidelines for consideration by postgraduate boards of examiners of examination candidates notifying mitigating circumstances.
    Information on penalties for the late submission of coursework.
    Options for compensation or reassessment in the event that a student fails one module on a course where many units of assessment on the programme must be passed.
    We've adopted a policy that allows applicants' prior learning, whether certified or experiential, to be used as partial credit towards some courses, where appropriate.
    The University has adopted a policy that allows applicants' prior learning, whether certified or experiential, to be used as partial credit towards some courses, where appropriate.
    Text approved by the Board of Graduate Studies for inclusion in online departmental handbooks in relation to circumstances which might deter some students from bringing forward extenuating circumstances.