A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z

A

Accreditation of Prior (Experiential) Learning (AP(E)L) (Application for)

Use this form to apply for accreditation of prior (experiential) learning.

Accreditation of Prior (Experiential) Learning (AP(E)L) (Policy and Procedures)

The University has adopted a policy that allows applicants' prior learning, whether certified or experiential, to be used as partial credit towards some courses, where appropriate.

Annual Report Form (PGR)

All Postgraduate Research Students are expected to complete an annual report each year.

The form is available electronically as a PDF document, or as a Word DOC file.

Appeals Pro Forma (Graduate)

Use this form to submit an appeal under Regulation 37 - for taught postgraduate courses - or Regulation 38 - for research degrees. You may appeal if you have been awarded a lower degree than that for which you were originally registered, if no award has been made, or if you are required to withdraw from your course. You may only appeal on the grounds specified in University Regulation 37 or 38, as outlined on the form.

The form is also available pdf format.

Application Online Form (Postgraduate)

Postgraduate students can apply for a place online and this is normally the quickest and easiest method of making any application.  How to apply using this form is explained in the Postgraduate Study section of the website.

C

Carrels (Library)

There are a small number of carrels available in the Library for the use of research students. Application forms for carrels are available from the Graduate School Office in October.

Charter (Graduate School)

The Graduate School Charter sets out the range of services provided to students by the Graduate School.

Checklist for PGR (viva) examinations (information for departments)

A step by step guide for use by departments to assist in the arrangement of Postgraduate Research Degree examinations.

Credit Tariffs and Word Length Guidance

Revised credit tariffs form.

D

Dissertation Word Length and Credit Tariffs (Guidance on)

Guidance on dissertation word lengths and credit tariffs.

E

Early Submission Form for a Research Degree

Students should use this form if they wish to submit their thesis for a research degree for examination early.

Electronic Submission of Research Degree Theses

Frequently asked questions about the electronic submission of research degree theses.

Enrolment and Re-enrolment

Information for students and staff on enrolment and re-enrolment.

Examination (viva) checklist (PGR) (information for departments)

A step by step guide for use by departments to assist in the arrangement of Postgraduate Research Degree examinations.

Examinations for Higher Degrees by Research (Guide to)

For students, supervisors, academic departments and examiners.

1. Guidance to Students on Submission and Examination of the Thesis
2. Guidance to Academic Departments and Supervisors on Research Degree Examinations
3. Guidance to Examiners and Examination Advisors on the Conduct of Research Degree Examinations
4. University Regulations Governing Higher Degrees (taken from the University of
   Warwick Calendar)

Examiner's independent report form (external)

External Examiners should complete this form when examining a thesis for a Research Degree prior to the viva.

This form is available in pdf format.

Examiner's independent report form (internal)

Internal Examiners should complete this form when examining a thesis for a Research Degree prior to the viva.

This form is available in pdf format

Examiners' joint report form (external and internal examiners)

External and Internal Examiners should complete this report form together when examining a thesis for a Research Degree after the viva.

This form is available in pdf format.

Exchange programmes (Guidelines for exchange agreements and partnerships)

This guide has been prepared by the International Office to aid departments to develop exchange activity and to provide a framework for partnership agreements.

Expenses Claim Form for External Examiners (PGR)

The expenses claim form in adobe pdf format.

Extensions (Postgraduate Research Students)

Detailed guidance on extensions for postgraduate research students is available from here.

Extensions (Postgraduate Taught Students)

If, for any reason, you believe that you will not be able to submit a piece of work by the required deadline, you should discuss the difficulties you are having with your course director, personal tutor or supervisor well in advance. It may be possible to grant you an extension to the deadline but such extensions are never automatic and you must have had genuine difficulties, e.g. illness, for which supporting documentation will normally be required. If you are unable to complete your course of study within the period prescribed in your offer of enrolment, you may apply to the Chair of the Graduate School (via email to studentrecords@warwick.ac.uk, or through your course tutor), for an extension, normally for a period of no more than six months. A fee is charged for such extensions. The fee is currently £70 for each extension.

External examiner's independent report form

External Examiners should complete this form when examining a thesis for a Research Degree prior to the viva.

This form is available in pdf format.

F

Failure on Taught Postgraduate Degrees (Policy on Remedying)

Policy on Remedying Failure in Assessments on Taught Postgraduate Degrees

Form for the Submission of a Research Thesis and the Nomination of Examiners for Research Degrees

Use this form when submitting a thesis for a higher degree by research.

Form in word format

Funding Guide, Research Degree

Download the PDF version of our annual guide to funding a research degree at Warwick

G

Good Practice Guide on Monitoring Student Attendance and Progress

The University's guide on good practice in monitoring student attendance and student progress at all levels of study.

Also available from this page.

Graduate School Charter

The Graduate School Charter sets out the range of services provided to students by the Graduate School.

Guide to Examinations for Higher Degrees by Research

For students, supervisors, academic departments and examiners.

1. Guidance to Students on Submission and Examination of the Thesis
2. Guidance to Academic Departments and Supervisors on Research Degree Examinations
3. Guidance to Examiners and Examination Advisors on the Conduct of Research Degree Examinations
4. University Regulations Governing Higher Degrees (taken from the University of
   Warwick Calendar)

Guide to Hard-Binding Your Thesis

With effect from 1 August 2011, once any minor corrections have been completed to the satisfaction of their internal examiner, postgraduate research students will normally be expected to submit one final hard-bound copy of their thesis and one corrected electronic copy of their thesis, saved in pdf format on CD ROM, to the Graduate School Office for eventual deposit in the University Library.

The University’s requirements for the hard-binding of theses is set out in the Guide to the Hard-Binding of Your Thesis.

Guidelines on the Supervision and Monitoring of Research Degree Students AND Guidelines on the Supervision of Students based away from the University

Guidelines on the Supervision and Monitoring of Research Degree Students AND Guidelines on the Supervision of Students Based Away from the University.

H

Hard-Binding Your Thesis (A Guide to)

With effect from 1 August 2011, once any minor corrections have been completed to the satisfaction of their internal examiner, postgraduate research students will normally be expected to submit one final hard-bound copy of their thesis and one corrected electronic copy of their thesis, saved in pdf format on CD ROM, to the Graduate School Office for eventual deposit in the University Library.

The University’s requirements for the hard-binding of theses is set out in the Guide to the Hard-Binding of Your Thesis.

Higher Doctorate Application Form

Use this form if you wish to apply for a Higher Doctorate. See Regulation 15 on Higher Doctorates for information on eligibility and what is required.

Please note that as of January 2012 (until further notice) the £770 fee for the administration of Higher Doctorate applications has been waived temporarily for applications submitted by members of University staff and by University graduates. Application from external applicants remain to be subject to the £770 administration fee.

I

Internal Examiner's independent report form

Internal Examiners should complete this form when examining a thesis for a Research Degree prior to the viva.

This form is available in adobe pdf format

J

JeS Instruction Manual

JeS (Joint electronic System) Instruction Manual: Guidance on how to use JeS for providing the Research Councils with information on Research-Council funded postgraduate students. The guidance is intended primarily for departments and further advice can be sought from Student Finance or the Graduate School.

Joint Report Form (Examiners')

External and Internal Examiners should complete this report form together when examining a thesis for a Research Degree after the viva.

This form is available in pdf format. 

L

Late Submission of Coursework (Penalties for)

Information on penalties for the late submission of coursework.

Library Carrels

There are a small number of carrels available in the Library for the use of research students. Application forms for carrels can be obtained from the Graduate School in October.

Library Declaration Form

This form has been replaced by the Library Declaration and Deposit Agreement.

Library Declaration and Deposit Agreement

Students should complete this form when submitting a thesis for a research degree for examination.

Library WRAP deposit form

This form has been replaced by the Library Declaration and Deposit Agreement.

M

Mitigating Circumstances (Guidelines for Postgraduate Boards of Examiners of candidates notifying mitigating circumstances)

University Guidelines for Consideration by Postgraduate Boards of Examiners of Examination Candidates Notifying Mitigating Circumstance.

Mode of attendance (Changes to)

If you wish to change your mode of study from full-time to part-time or vice versa you should first consult with your personal tutor/supervisor.

Part-time study is normally permitted if a student is only able to study on a part-time basis because of employment or other commitments for a significant part of the working week. Requests to study part-time are subject to approval by the Chair of the Board of Graduate Studies. If you apply to switch to part-time study, you may be asked to provide some documentary evidence.

If you wish to continue with your application to change mode of attendance please email the Graduate School outlining your case. The Graduate School will also seek support from the Director of Graduate Studies in your department and approval from the Chair of the Board of Graduate Studies.

Students from overseas should also be aware that a change to their period of study could jeopardise their right to remain in the United Kingdom and are therefore advised to contact the International Office's Immigration Advice Team.

Module failure (What to do in the event of)

Options for compensation or reassessment in the event that a student fails one module on a course where many units of assessment on the programme must be passed.

Multidisciplinary Research Degrees

Although degrees by research are normally awarded in a specific subject, there are situations where a student may pursue research across more than one subject.

N

Nomination of Examiners for Research Degrees

Nomination of Examiners Form 2012.

Use this form when submitting a thesis for a higher degree by research.

This form in microsoft word .

P

PGR examination (viva) checklist (information for departments)

A step by step guide for use by departments to assist in the arrangement of Postgraduate Research Degree examinations.

Penalties for Late Submission of Coursework

Information on penalties for the late submission of coursework.

Permanent Withdrawal Form

Students wishing to permanently withdraw from their course at the University are requested to complete the Permanent Withdrawal form, available in Word and PDF formats. This form must be signed by the student and by either the Head of Department or Director of Graduate Studies. Please read the Guidance Notes (included on the form) carefully before submitting the form.

Personal Record (VAM Payment) Form for External Examiners (PGR)

Personal Record Form - Variable Monthly Payroll (VAM)

Please note that it is necessary for you to complete both the Personal Record (VAM Payment) form and expenses claim form, as an external examiner for a postgraduate research degree, in order to receive payment and claim expenses. 

Under new Home Office Regulations, your appointment is now subject to confirmation of your eligibility to work in the United Kingdom and the University is required to obtain and hold on file documentary proof of this. The Personal Record (VAM Payment) form includes a list of relevant documents as specified by the Home Office (please send to the Graduate School upon appointment to avoid delays). You will also be asked to bring the original copy of the document used with you when you attend the viva examination.

Placement Learning

For information on student placements, please consult the Good Practice Guide on Placement Learning on the Teaching Quality website in the first instance. Further information is available from the Health, Safety & Well-being website.

Policy on Remedying Failure in Assessments on Taught Postgraduate Degrees

Policy on Remedying Failure in Assessments on Taught Postgraduate Degrees

Postgraduate Students for Teaching (Guideline on Use of)

Guidance on the selection and preparation of postgraduate students for teaching.

Procedures Guide for Departments 2010/11 (Student Records)

This Procedures Guide aims to assist staff working in academic Departments to understand the standard procedures and processes surrounding the enrolment and continued registration of students on programmes of study.

R

Re-enrolment and Enrolment

Information for students and staff on enrolment and re-enrolment.

Remedying Failure in Assessments on Taught Postgraduate Degrees (Policy on)

Policy on Remedying Failure in Assessments on Taught Postgraduate Degrees

Request to advertise postgraduate scholarship (form to)

Departments are asked to use this form to notify the Graduate School of any postgraduate scholarships that they would like to advertise via the Graduate School website and Your.Warwick (Please note that this form is for departmental use only.)

Research Code of Practice

Reference to the University's Research Code of Practice

Research Proposal (Advice on how to write a)

Advice on how to write a research proposal that forms part of your application to study at the University as a postgraduate research student.

Resubmission of Modules

Options for compensation or reassessment in the event that a student fails one module on a course where many units of assessment on the programme must be passed.

S

Student Handbook 2010

Reference guide for students, including an overview of the range of services, support and opportunities available at the University

Studying away from the University (Research)

If you wish to study away from the University for a period you must obtain permission from your supervisor(s). Permission for periods beyond three months should also be sought from the Chair of the Graduate School via the Graduate School Office, University House. Support for fieldwork and other study visits is often obtainable from the body which is funding your postgraduate studies, details of which can be found in the relevant handbook.

Submission Declaration Form

Students must complete this form upon submission of their thesis to Student Reception, University House.

This form in microsoft word format.

Submission of a Research Thesis and Nomination of Examiners for Research Degrees (Form for)

Use this form when submitting a thesis for a higher degree by research.

This form in microsoft word format.

Supervision and Monitoring (University responsibilities)

The University, through the Graduate School, is committed to ensuring that all research students are adequately supervised throughout their period of study.

Supervision and Monitoring of Research Degree Students (Guidelines on the)

Guidelines on the Supervision and Monitoring of Research Degree Students AND Guidelines on the Supervision of Students Based Away from the University.

T

Teaching (Guideline on Use of Postgraduate Students for)

Guidance on the selection and preparation of postgraduate students for teaching.

Temporary Withdrawal request form

For students to request a temporary withdrawal from their course also known as suspension of study.

Please read the Guidance Notes (included on the form) carefully as a period of temporary withdrawal may have significant impact on the ability of visa holders to remain in the UK and may mean suspension of funding for scholarship holders.

This form, once completed, should be submitted in hard copy. This form must be signed by the student and by either the Head of Department or Director of Graduate/Undergraduate Studies. To download the form in Word format, please click here.

Top Tips for a Good Scholarship Application

Five tips that will help you improve your application

Transfer to the University (Procedure for Postgraduate Research Students Seeking to)

Information for students and staff on transferring to the University from another UK university.

U

Upgrade

With regard to PGR registration, the process of "upgrading" one's registration from MPhil to PhD following an assessment of research progress by an upgrade panel.

With regard to PGT registration, some course offer the opportunity to register initially for a PGA, with the option to "upgrade" upon successful completion to a higher qualification (e.g. PGDip, Master's, etc).

Use of Postgraduate Students for Teaching (Guideline on)

Guidance on the selection and preparation of postgraduate students for teaching.

V

VAM Payment Form for External Examiners (PGR) (Personal Record Form)

Personal Record Form - Variable Monthly Payroll (VAM)

Please note that it is necessary for you to complete both the Personal Record (VAM Payment) form and expenses claim form, as an external examiner for a postgraduate research degree, in order to receive payment and claim expenses. 

Under new Home Office Regulations, your appointment is now subject to confirmation of your eligibility to work in the United Kingdom and the University is required to obtain and hold on file documentary proof of this. The Personal Record (VAM Payment) form includes a list of relevant documents as specified by the Home Office (please send to the Graduate School upon appointment to avoid delays). You will also be asked to bring the original copy of the document used with you when you attend the viva examination.

Visiting Student (PGR)

How to study at the University as a Visiting Postgraduate Research Student.

Viva checklist (information for departments)

A step by step guide for use by departments to assist in the arrangement of Postgraduate Research Degree examinations.

W

WRAP deposit form (Library)

This form has been replaced by the Library Declaration and Deposit Agreement.

Word Lengths and Credit Tariffs (Guidance on Dissertation)

Guidance on dissertation word lengths and credit tariffs.