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A to Z Directory

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18+ Oyster Photocard Scheme (Transport for London)

The University does not participate in the Transport for London 18+ Oyster Photocard Scheme.

A

Accreditation of Prior (experiential) Learning: APeL

The University has adopted a policy that allows applicants' prior learning, whether certified or experiential, to be used as partial credit towards some courses, where appropriate. Please complete this form if you wish to apply for APeL.

Address (change of)

If your address changes you can update it via your student record online page. Sign in as usual and select "Student Records" from the "My Data" link on the left-hand menu.

Attendance and Progress, Monitoring of

The University's Good Practice Guide on Monitoring Student Attendance and Progress at all levels of study is intended to help departments in supporting students’ learning through monitoring their attendance and academic progress.

Attendance requirements

Students classified as "full-time" are required to complete no less than 21 hours per week over 24 weeks of the year (including self-directed study). Such students are not, therefore, permitted to undertake full-time employment during term-time. International students may also have further limitations placed on the hours they can work in order to comply with the requirements of their UK visa.

All students are expected to be regular and punctual in their attendance at classes. Students are required to remain in residence throughout the full period of any term. Any student deemed to have unacceptable levels of engagement may be referred, either by their department or by the Academic Registrar, to a Continuation of Registration Committee as set out in University Regulation 36.

Authorised Absence - Tier 4 Postgraduate Taught Students

The University recognises that in some circumstances it would be preferable for a student to be able to take a short period of time away in order to deal with a personal issue, or undertake minor medical treatment, without their visa being curtailed. Where the time needed is quantifiable and equates to less than a total of 6 weeks in an academic year, it is possible for the University to record this period of time as an ‘authorised absence’, rather than a temporary withdrawal. Please note that there should be no engagement in any academic activities during a period of authorised absence. Should there be any then a change of study location would be the appropriate process. Click here for the form.

C

Card, Warwick ID (replacement)

If you lose your Warwick ID Card, or require a replacement for any other reason, you should go to the reception desk by the front entrance to University House to request a new one. Students who have had their card stolen should obtain a crime reference number. This service is not provided by the Academic Office

Card,Warwick ID (new)

Your Warwick ID Card gives you access to campus buildings, allows you to borrow library books and also acts as your University "membership" card. This link provides details of how to submit your photograph online and how, following that, you can obtain your ID card.

Certificate of Status Letter

Click here to access a webfom to request a 'Certificate of Status' letter.

Change of Address

If your address changes you can update it via your student record online page. Sign in as usual and select "Student Records" from the "My Data" link on the left-hand menu.

Change of Gender

To request your University record to be amended following a change of gender complete the form on your Student Records Online page found here.

Change of Name

If your name changes, your University record will need to be updated to reflect this change. For more information on the procedure and required documentation click here.

Convention de Stage / Convenio de Colaboracion

If, as part of your course, you will be undertaking a work placement in France or Spain you will need to complete a Convention de Stage or Convenio de Colaboracion. The above link provides more information. Please note, the University requires both the French/Spanish and English language versions to be completed. These should be returned to Student Records Management Coordinators (SR.coordinator@warwick.ac.uk). The University will not normally sign a Convention/Convenio provided by a third party.

Council Tax

If you live on campus or in Coventry, Leamington Spa, Kenilworth or Warwick and you are studying full-time (excluding "writing up" postgraduates) you do not need to request a Council Tax exemption letter since the University liaises directly with these local councils. If you live in other areas you should complete this form to request a Certificate of Status letter. You may also want to refer to the Council Tax Guide issued by Coventry City Council.

Course Transfer

Students may request change of course/course transfer. To learn more about the procedure and necessary requirements, please click here.

E

Email accounts

When you enrol online you also create your IT and email accounts. If, however, you forget your password you will need to contact IT Services on 024 7657 3737. Student Records staff do not have access to this information for security reasons.

Enrolment

For full details about how to enrol as a new student of the University please use the link above.

Extension of Study (staff information)

Applicable to taught postgraduate students only.

Extension of Study (student information)

Applicable to taught postgraduate students only.
To learn how to request an extenion of your period of registration, and applicable fees, please click here.

G

Gender (change of)

To request your University record to be amended following a change of gender complete the form on your Student Records Online page found here.

H

HESA (HUSID) reference number

All students studying at an institution of Higher Education in the UK are assigned a HESA reference number (sometimes referred to as a HUSID number). If you choose to withdraw from your course before it is completed the University will confirm what your HESA reference number is. You will then need to quote this number if you choose to enrol on another Higher Education course in the UK.

I

IT & email accounts

When you enrol online you also create your IT and email accounts. If, however, you forget your password you will need to contact IT Services on 024 7657 3737. Student Records staff do not have access to this information for security reasons.

M

Maternity

Please refer to the Maternity Guidlelines in Word Format or PDF Format for further information

Mode of Attendance PGT; changes to

If you wish to change your mode of study from full-time to part-time or vice versa you should first consult with your personal tutor/course director.

Part-time study for taught postgraduates is normally permitted if a student is only able to study on a part-time basis because of employment or other commitments for a significant part of the working week. Requests to study part-time are subject to approval by the Chair of the Board of Graduate Studies. If you apply to switch to part-time study, you may be asked to provide some documentary evidence.

If you wish to continue with your application to change mode of attendance please email the Student Records team outlining your case.

Students studying under a Tier 4 visa should also be aware that a change to their mode and period of study could jeopardise their right to remain in the United Kingdom and are therefore advised to contact the Immigration Advice Team in the Office for Global Engagement.

Module registration and mark entry

The Examinations and Assessments section of the Academic Office are responsible for all aspects of module registration and mark entry (rather than the Student Records team). The following links provide more information: Module registration; Module mark entry

Monitoring Student Attendance and Progress

The University's Good Practice Guide on Monitoring Student Attendance and Progress at all levels of study is intended to help departments in supporting students’ learning through monitoring their attendance and academic progress. Missed monitoring points are submitted to the Academic Office 4 times each year - the dates for the academic year 2016/17 are:

Autumn Term - Monday 16th January 2017

Spring Term - Monday 1st May 2017

Summer Term - Monday 24th July 2017

Summer Vacation - Monday 17th October 2017

N

Name (change of)

If your name changes, your University record will need updating to reflect this change. For more information on the procedure and required documentation click here.

O

Oyster Photocard Scheme (Transport for London)

The University does not participate in the Transport for London 18+ Oyster Photocard Scheme.

P

Permanent Withdrawal

For information about permanent withdrawal and possible alternatives, please click here.

PhD Students

All records and related policies and procedures for research students and research degrees are managed by the Graduate School.

Prior (experiential) Learning (Accreditation of)
Procedures Guide (for staff)

Student Records Procedures Guide for members of staff in academic departments.

Progress, Monitoring of

The University's Good Practice Guide on Monitoring Student Attendance and Progress at all levels of study is intended to help departments in supporting students’ learning through monitoring their attendance and academic progress.

R

Re-enrolment

Click here to find details regarding re-enrolling as a continuing student.

Research students/degrees

All records and related policies and procedures for research students and research degrees are managed by the Graduate School.

S

SITS, access to

The SITS Application Management Team handles user accounts for SITS, the student records system. Click here to obtain details on how to request access to this system and on related training.

Status Letter (Certificate of)

Status letter requests are processed by the Student Reception Team in Senate House. Click here to access a webfom to request a 'Certificate of Status' letter.

T

Temporary withdrawal

A temporary withdrawal may be granted where a student requires a break from their studies for specific reasons. For more information on the temporary withdrawal procedure click here.

Term dates

This link provides the undergraduate term dates for future years as approved by the Senate.

Transcript of Studies

This service is not provided by the Student Records Management team.
To request a Transcript of Studies please click here. Enquiries regarding this service should be directed to the Examinations & Assessments section.

Transfer (Course Transfer)

Students may request change of course/course transfer. To learn more about the procedure and necessary requirements, please click here.

Transport for London 18+ Oyster Photocard Scheme

The University does not participate in the Transport for London 18+ Oyster Photocard Scheme.

U

Upgrade request

Students enrolled on some postgraduate awards, certificates or diplomas may be eligible to upgrade their enrolment to a related Master's degree. Departments in which such an upgrade is permitted include WMS, WBS and the Centre for Education Studies.

Students interested in such an upgrade should consult their personal tutor/course director in the first instance. If the department supports the request a member of staff will complete the relevant form (students cannot complete this form themselves). A charge of £50 is normally made for such an upgrade.

Upgrades from a Masters course to a PhD where available are administered by the Graduate School

V

Voluntary Year Out Scheme

The Voluntary Year Out Scheme enables students enrolled on courses which do not include the opportunity to undertake a work placement to do so. More information may be found via the above link.

W

Warwick ID Card (new)

Your Warwick ID Card gives you access to campus buildings, allows you to borrow library books and also acts as your University "membership" card. This link provides details of how to submit your photograph online and how, following that, you can obtain your University card.

Welcome to Warwick

For welcome and support information for new students arriving at Warwick. Click here.

Withdrawal (permanent)

For information about permanent withdrawal and possible alternatives, please click here.

Withdrawal (temporary)

A temporary withdrawal may be granted where a student requires a break from their studies for specific reasons. For more information on the temporary withdrawal procedure click here.


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Council Tax Guide

Degree ceremonies

Enrolment

Graduate School

Results/Transcripts

Student Finance

Term dates

Visa guidance