FAQS Templates
How Can i get on Campus Accommodation as a Non-First Year student?
Dear (student Name)
Thank you for your email. There are two routes in which you can be supported for accommodation on campus for 2015/16 academic year.
You can send in medical evidence and a cover letter and we will send it to the University Doctor for assessment. Please see http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/medicalgrounds
You can contact our Mental Health team who will be able to support you for accommodation. Please contact studentsupport@warwick.ac.uk
Please let us know if you have any further questions.
Kind regards
Accommodation Viewings – Non Open Day
Dear (Student Name)
Unfortunately accommodation will not be accessible to visitors. Only on official open days will viewings be available.
http://www2.warwick.ac.uk/study/undergraduate/visits/opendays
The university itself is an open campus therefore you can walk round the campus at your leisure, unfortunately you will not be able to access the residential buildings. More information in regards to Warwick accommodations can be found below;
http://www2.warwick.ac.uk/services/accommodation
If you have further questions, please do not hesitate to ask.
Kind Regards
Off-Campus End of Tenancy
Dear (Student Name)
As you have accepted an off campus contract for the full academic year which lasts until ............ you would only be released from it if a suitable replacement is found for your room. If you would like us to advertise your room for you on our website please can you complete the form at;
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/15/campusreplacementform
If you have a medical reason why you cannot remain in the property you may want to follow the process at:
http://www.warwick.ac.uk/studentaccom/apply/medicalgrounds
If you are supported by the University’s doctor you would then be released from your contract. If there are welfare issues involved you may want to contact the Student Support Team:
http://www2.warwick.ac.uk/services/student-support-services/student-support/
who can also make recommendations to us about your contract. Unless you are supported on medical or welfare grounds or a suitable replacement is found who takes over your contract you will remain liable for the room until the .......... even if you are no longer living in the property.
Please do not hesitate to contact us with any queries.
Kind regards
Applying for Accommodation – Not Able to Register
Dear (Student Name)
To register you need to enter your Family Name, Date of birth and UCAS / Warwick id number. If you cannot register you need to make sure that the information that you have provided matches the information provided on your UCAS / University application form e.g. that your family name has the right number of names in it, that your date of birth is in the correct format and that you are using your 7 digit Warwick Id or your Personal UCAS Id number.
If you think that all of the information you are entering is correct please email us back with your family name, id number and date of birth and we will look into what the issue may be.
Kind regards
Accommodation Contract Ending – Need to Extend Stay
Dear (Student Name)
According to our records, your contract ends the 2nd July.
Your options are as follows;
See the link below and keep an eye on the link over the next few weeks to see if any students are advertising their rooms for the final term. If you find somewhere appropriate, you may be able to take over their contract.
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/15/replacement
or
Vacation accommodation is available to book from the 7th week of term. This will be offered in both shared bathroom facilities and En-suite hall of residences and will be charged at £13 (Shared) and £20 (en-suite) per night with a minimum of stay of 5 nights. This is bookable from the student reception website.
http://www2.warwick.ac.uk/services/accommodation/reception/
Please do not hesitate to contact us with any queries.
Kind regards
Private Housing Advice
Dear (Student Name)
Thank you for your email. I am sorry but you will need to contact the Students' Union for advice about your accommodation. At Warwick Accommodation, as we operate in the same capacity as letting agents, we are unable to give advice on accommodation issues through other agents.
The Students' Union has a specialist housing advice officer within their Advice and Welfare team, who should be able to help in the resolution of this issue. Details of the Student Advice Centre can be found at the following link:
http://www.warwicksu.com/advice/
Kind Regards,
Summer Vacation Booking
Dear (Student Name)
Thank you for your email. Summer vacation will be available to book via the Student Reception website from week 7 of the third term.
Please find the link to do this below.
This accommodation is only available to Warwick students who have a valid ITS username and password. We will be offering standard and en-suite rooms on a first come, first served basis from the 2nd July to the ........ September. A standard room is charged at a rate of £13.00 per room per night with shared bathroom and kitchen facilities. The en-suite has shared kitchen facilities and is charged at £20 per room per night. We do have a minimum requirement of 5 nights when booking and you will have to pay for the days you require via the website.
http://www2.warwick.ac.uk/services/accommodation/reception/
Please do not hesitate to contact us with any queries.
Kind Regards
Easter/Christmas Vacation Booking
Dear (Student Name)
Vacation accommodation is available to book from the 8th week of term. This will be in shared bathroom facilities hall of residence and will be charged at £13 per night with a minimum of stay of 5 nights.
This is bookable from the student reception website. This accommodation is only available to Warwick students who have a valid ITS username and password.
http://www2.warwick.ac.uk/services/accommodation/reception/
Please do not hesitate to contact us with any queries.
Kind Regards
When Can I Apply for Accommodation for the Next Academic Year
Dear (Student Name)
You will be able to apply for accommodation through Warwick Accommodation via an online application that will open towards the end of May. Please see link below;
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/
It may be worth having a look through the accommodation options to give you a good idea of what will be available next year, please be aware that the information has not been updated for the 2016/17 academic year.
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/all/
Please take your time through the application as selection is NOT based on a ‘first come, first served basis’ and is open until the end of July.
Please do not hesitate to contact us with any queries.
Kind Regards
I would like to find out more information about the Couples Accommodation Application.
Thank you for your inquiry into couple accommodation on campus. If you are joining the University as a new overseas post graduate student and would like to apply for self-contained couple accommodation on campus please complete in the application form available online at;
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/15/
On the application form there is a section to request couple accommodation.
To view options please visit our webpages at http://www2.warwick.ac.uk/services/accommodation/staff/all/campus/
You can state your choices in the free text box and we will take these into consideration subject to availability.
Please note that Postgraduate Couple accommodation is allocated on a first-come first-served basis, and due to limited supply we cannot guarantee accommodation. If you are not successful, you will then need to consider accommodation in the private sector, we will forward further information to aid your search in due time.
Please note that although we start to contact successful families and couples from July, it is unlikely that our Postgraduate couple and family accommodation is available earlier than 15th September.
We look forward to receiving your application and wish you all the best for your time at Warwick University should you have any further questions please do not hesitate to contact us.
Kind Regards
Equipment Hire
Thank you for your enquiry, unfortunately this is not a service that we provide here at Student Reception. Equipment hire is a service provided by Warwick Food and Drink.
Please see the link below that will take you to the equipment hire webpage, where you will find the booking form and costs.
http://www2.warwick.ac.uk/services/foodanddrink/faqs/equipmenthire/
Kind Regards,
Procedure for Moving Out Early
Dear Student,
Students will be held liable for their accommodation for the duration of their contract unless they are eligible to be released under section 4 of their contract. This usually means a suitable replacement student needs to be found to go into their room.
If you are looking for a replacement for your campus University managed accommodation, you can advertise your room on this website. Please complete a campus room contract replacement form.
Please email accommodationoffers@warwick.ac.uk for more details.
Kind Regards
On campus Permanent/Temporary Withdrawal
Dear Student,
In the first instance you should discuss this decision with your course tutor.
If you then officially withdraw from the University either on a temporary or permanent basis you will be required to move out of your campus accommodation within two weeks. You will be released from your campus contract from either the date you depart from your room and return your keys to Student Reception or from your official withdrawal date, whichever is the latter.
Kind regards
Invitation for Visa purposes when attending Graduation
Dear Student,
If you intend to invite parents/ friends to attend the Graduation Ceremony, you will need to request a letter confirming your graduation via the web link below, which you need to give to your family/friends in support of their application for a General Visitor's Visa:
http://www2.warwick.ac.uk/services/international/immigration/statusletter/
You will also need to write an Invitation letter. A sample invitation letter which you can tailor to invite your family/friends can be found on this website (scroll down the page to see the 'sample invitation letter'), as well as detailed information about applying for a general visitor visa:
http://www2.warwick.ac.uk/services/international/immigration/visitor/generalvisitor
Kind regards
Non-first year Individual seeking accommodation
Dear Student
You have three options when seeking accommodation on an individual basis through Warwick Accommodation
1. Create a one person group and browse rooms sold on an individual basis online.
2. Complete a form to be matched up with other students into properties: Individual application
3. Take a room in a house with groups of students who have a vacant room or where a student is looking to find a replacement. Please go to: groups looking for housemates or tick the groups looking for housemates on the property search screen for 2016/2017.
For more information please do not hesitate to ask.
Kind regards
Short Term Accommodation – Term time and Non-Warwick Student
Dear Student,
Unfortunately we cannot offer accommodation for your requested dates for such a short period of time. We can advise that you may want to look at www.Warwickconferences.com who may be able to facilitate your stay, their centres run a Bed and Breakfast option similar to a hotel.
Furthermore, the below link set up by the staff and Family Team may be useful in your pursuit for short term accommodation options;
http://www2.warwick.ac.uk/services/accommodation/staff/relocationservice/shorttermaccommodation/
Kind regards
When will more off Campus properties be released?
Dear Student,
It is difficult to state when or if new properties will be up made available online. There are many variables involved, it will depend on any prospective landlords utilising Warwick Accommodation to let their properties.
Leamington is a very popular area and there has been a high demand for the area since they went live online in November.
As you can see from the below link on the right hand side properties are added sporadically.
http://www2.warwick.ac.uk/services/accommodation/studentaccommodation/apply/16/current
It may be worth looking at contingency plans as well, there are plenty of properties in Earlsdon and other areas.
Also if you are to ever look privately please always seek advice from the Housing Advice Team in the Student Union.
Kind Regards
Final Year Waiting List Response
Dear Student
It is difficult to say. It does depend on whether we receive enough cancelled offers. As the number of places available via this list is dependent upon other students declining their offer of campus accommodation, we are not able to provide any guarantee that your application will be successful or when we would be able to inform you of the outcome of your application. As it is a waiting list you need to wait for Warwick Accommodation to contact you with further information.
Applications are processed as far as possible on a first-come, first-served basis. If you subsequently need to make any alterations to your application or have any queries relating to it please email accommodationoffers at warwick dot ac dot uk
Kind regards