The procedures for vehicle enforcement at The University of Warwick are described in this page. The regulations and ordinances, under which these measures operate, are available for inspection at the Security Main Gatehouse and can also be viewed on The University of Warwick webpage www2.warwick.ac.uk/services/campus-support/carparks/regulations/

It includes vehicle immobilisation, warning notices and disciplinary proceedings for persistent offenders. The headings for each section are listed below.

1. Documentation

2. Enforcement Officers

3. Offences

4. Signage

5. Issuing of Warning Notices

6. Payment and Appeals Process

7. Non Payment Recovery Process

8. Temporary Parking Restrictions

9. Removal/Relocation of vehicles

10. Abandoned Vehicles

11. Unroadworthy Vehicles

12. Clamping

1. DOCUMENTATION

Any vehicle which contravenes the University of Warwick's Rules and Regulations regarding vehicles on campus will be issued with a Civil Parking Notification (CPN). The information on this CPN will then be passed onto The University's Car Parking Partnership Partner who will deal with all payment of fines and appeals.

2. ENFORCEMENT OFFICERS

CPN's will be issued by dedicated, trained, In-House Enforcement Officers who will at all times follow the guidelines of British Parking Association Code of Practice part 2.

3. OFFENCES

The following offences are listed below, each of these offences will incur a penalty fee of £70, which will be reduced to £35 if paid within 14 days. These offences are stated in the University Parking Regulations / Ordinance, which are available for viewing, along with these procedures at the Security Main Gatehouse, or on the University website at www2.warwick.ac.uk/services/campus-support/carparks/regulations/

• Overnight Parking – Offence only Monday to Thursday.
• Parking without a valid ticket or permit.
• Parking in a non designated or assigned space.
• Parking in a loading bay.
• Parking in hatched area.
• Parking on single or double yellow lines
• Parking on grassed areas.
• Parking in a fire lane.
• Parking in a disabled parking space (Not displaying a valid disabled parking permit)
• Fraudulent use of a parking permit/ticket.

The offence committed will be specifically indicated by the officer issuing the ticket.

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4. SIGNAGE

Warning signs will be prominently displayed at all vehicular entrances to the university campus, and at points throughout the campus to reinforce the awareness of drivers that CPN and wheel clamping is in operation for offences against the University’s Parking Regulations. The signs will all carry the recognised ‘wheel clamp’ logo to attract the attention of all drivers. There are generally four types of sign used throughout the campus:-

• Large signage at all entrances to campus and car parks (Appendix 5)
• Small signs at numerous points reinforcing notification of the of the immobilisation activity. (Appendix 6)
• Residential sign at the entrance to residential areas (Appendix 7)
• Wheel clamp logo sign to reinforce notification of the operation. (Appendix 8)

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5. ISSUING OF WARNING NOTICES

Occasionally, circumstances may dictate sensible reasons for enforcing awareness of University enforcement. Warning notices will only be issued for offences involving:-

• Parking without a valid ticket or permit
• Parking in a non designated or assigned space
• Parking on single or double yellow lines

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6. PAYMENT AND APPEALS PROCESS

The University of Warwick's Car Parking Partnership (CPP) Partner will deal with all payments and appeals once a CPN has been issued.

The Car Parking Partnership is the trading name of Liberty Printers (AR and RF Reddin) Ltd, Willett Road, Thornton Heath, Surrey, CR7 6AA. Company registered in England and Wales no. 02920033. Liberty is a member of the British Parking Association (BPA) Approved Operator Scheme and follows the BPA/DVLA agreed code of practice.

Once the CPN has been issued it follows a structured progression path which allows the motorist to pay the CPN or to appeal against the issue of the CPN. The motorist can view the contravention on-line by visiting www.carparkingpartnership.co.uk.

By entering their vehicle registration and the CPN number (on the parking ticket) the motorist will be able to access the details of the contravention and the images taken at the time of issue of the parking ticket to provide evidence that the ticket was issued correctly and in accordance with the regulations set out at the entrance to the car park. The motorist then has the option of making an appeal on-line or paying on-line. Alternatively appeals or payments can be made in writing to the Car Parking Partnership, PO Box 597, Northampton, NN4 7XN. CPP also provide telephone query and payment facilities Monday - Friday 09:00 - 17:00 and an automated telephone payment facility 24/7.

For motorists who do not have access to the web CPP will provide hardcopies of the images of the contravention by post for their consideration.

All queries, correspondance, payments and appeals are managed by the CPP business processing unit based in Northampton.

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7. NON PAYMENT RECOVERY PROCESS

Where no communication is received within 28 days of the issue of the CPN, CPP will make an application to the DVLA for the registered keeper details of the vehicle and a Notice to Owner will be sent to the registered keeper informing them that;

• Their vehicle has commited a parking contravention on University property.
• The charge that is now payable.
• The options and process to appeal the CPN.
• The payment options available.
• The ensuing progression stages should the registered keeper decide not to respond to the Notice to Owner, i.e. the matter eventually being passed to a debt collection agency.

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8. TEMPORARY PARKING RESTRICTIONS

A. Temporary parking restrictions can be implemented for operational, safety or security reasons. These will, when ever possible be planned in advance to enable adequate notification, in the form of temporary signage, before the event /restriction. Under normal circumstances this signage will be prominently posted, at least seven days before the event.

B. If the notification period is less than seven days, the implementation of enforcement or removal of vehicles, to achieve the desired restriction/event, must be authorised by the Security Manager. The Security Manager will consider the circumstances and implications of failing to achieve the objective, and or requirement to immobilise vehicles.

• The temporary signage will be prominent and contain the following information:-
  • The University logo.
  • Location.
  • Period of restriction – from/to dates/times
  • Telephone ext. number for contact (Ext. 22083)
• Vehicles parking in the restricted area will be Ticketed or removed. 

C. At short notice, a small number of spaces can be coned and taped to impose a minor parking restriction / reservation. This will not affect more than 30 parking spaces. Signage will not be necessary in these circumstances.

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9. REMOVAL / RELOCATION OF VEHICLES

Vehicles will only be removed from their position as a last resort if,

• All reasonable steps have been taken to contact the owner/driver, where possible, to arrange for removal of the vehicle.
• The position of the vehicle is posing an immediate hazard (i.e. blocking fire lane, or emergency vehicle access)
  
• The vehicle has been abandoned. (Following procedure as at Section 10 in this document).
• If the vehicle is posing a significant security risk. (Where, acting upon the advice of the Police, a security risk requires the removal of a vehicle(s) to alleviate a threat)
  
• Where a vehicle is parked in an area where temporary parking restrictions are in force, the vehicle(s) having been parked in that area since notification was posted, or have been parked since the parking restrictions have come into action and the area has been reserved. (Requirements as at 8 of this document)

Methods of removal / Relocation.

There are two methods of removal or repositioning of vehicles.

• Removal by a professional vehicle remover / transport company. (The cost being recovered from the vehicles owner)
• Repositioning by use of the ‘Go jacks’ by trained security staff.

Reasonable care must be taken to ensure that the vehicle removed or relocated, is moved safely and not damaged. Adequate information must be left with the vehicle if in the vicinity of its original position, to explain to the driver/owner, the reason for its repositioning.

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10. ABANDONED VEHICLES

In the event that a vehicle has been left in any area of the University, apparently having been left / abandoned, the following process will be followed to resolve the matter. All possible attempts will be made to contact the owner of the vehicle.

• Check for permit.
• Check permit database for previous permit holders.
• Contact the DVLA for last registered owner.
• Write to last registered for any information regarding the vehicle or its present owner.

If all attempts fail to identify the registered owner, or result in the removal of the vehicle from University property by its owner, steps will be taken to arrange for its removal, as follows.

• Forward a letter informing last registered or known owner the vehicle of intention to dispose of the vehicle in 21 days if not removed.
• After the 21 day period, application be made to the local authority to place a ‘Seven Day Notice’ on the vehicle.
• Following the issuing of the ‘Seven Day Notice’, arrangements will be made to dispose of the vehicle via a professional vehicle disposal company.

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11. UNROADWORTHY / UNTAXED VEHICLES

The University Ordnances and Regulations state that any vehicle that is brought onto University property, must:-

• Display a valid Vehicle Excise Licence (Tax disc)
• A valid MOT test certificate must be in force for the vehicle
• Valid insurance must be possessed by the owner and or driver with the regard to their personal liability in respect of the vehicle.
• The vehicle must be in a road worthy condition.

In the event that a vehicle does not comply with any of subsections 1 to 4 of the above requirements, The University Security will immobilise the vehicle, solely for the purposes of identifying the driver and or owner, of the vehicle. Any disciplinary or criminal offences disclosed will be reported to the relevant authority. NB:- No fee will be levied for release of the vehicle, it will be released on proof of identity of the driver and or owner.

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 12. CLAMPING

The University reserves the right to clamp vehicles which do not obey the above parking regulations on campus. The clamping regulations can be found here.

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Head of Security Services