Any individual or group wishing to hold an outdoor event on University Premises must complete an application form , and return it to the name and address as shown on the form, a minimum of 28 days before the event is due to take place. The form is intended to provide a check list both for organisers and the University to help ensure good practice with particular regard to safety for all concerned and consideration for other campus users and local residents.

The University reserves the right to impose any conditions that it deems to be appropriate and to require the payment of a deposit, refundable on the Registrar's satisfaction that the conditions have been met.

Approval to hold an event must not be assumed until confirmed by the Facilities Manager.

Bookings for space on the piazza must be made via email to piazza.bookings@warwick.ac.uk