Before you book....

Please note that:

• The adhoc booking system is to be used purely for adhoc bookings only. Any bookings made via the adhoc booking system will not be carried over to the next academic year's timetable and it will be deleted automatically. Any amendments to the teaching timetable must be requested via email/telephone to our section and not via the adhoc room booking system.
• No food or drink is allowed in Centrally Timetabled Rooms. If we suspect you of consuming food or drink in Centrally Timetabled Rooms we will be forced to take action, including withdrawing your booking rights.
• Terms and conditions of room usage must be adhered to at all times.
• If you wish to request a particular room, or building preference, or any general request, please specify this in the "Additional Details" section of the booking form (which is on page 3 of the online form). Whilst we aim at all times to allocate the room of your choice to you, we regret that sometimes this is not possible, as we operate a strictly "first come, first served policy" when processing adhoc bookings.
• If you wish to put a reference on your booking, specify this in the "Additional Details" section on the booking form. This reference will then be viewable both in the reference of the booking and will also show online in the comments section of the activities by department report and on the room timetable the booking is scheduled into.
• We require at least 1 clear working day's notice to process bookings. i.e if you wish to book a room on a Monday, you will have to submit the booking by 3pm on the previous Thursday. Dedicated as we are:- we do not work at weekends!
• The receipt of booking request email does in no way guarantee that there will be a room available for you to book.
• All student requests must be submitted via ABS and students must select "student use" from the drop down list of booking type (this collects required data and requests made on the incorrect form will be returned).
• Requests for student society bookings should be made by one designated representative per society (and have a deputy representative assigned in case of illness, etc), thereby eliminating numerous bookings made by different society members for the same event.
• If your booking is for a rehearsal (drama, music, dance etc.) you need to make this clear by selecting "performance room" from the drop down list of facilities on the Location page (page 2) of the booking form. There are more suitable venues such as the Drama Hall, Dance Studio or departmental local space that you may be able to use by contacting the departmental secretaries. For contact details check this page
• The individual who books the room must take a copy of the booking reference to the room with them in case of Security colleagues' room checks.

Please click here to access our online booking form

FREQUENTLY ASKED QUESTIONS

• How do I make an adhoc booking? (Direct link to the adhoc booking system (ABS)
• How do I check my room bookings online?
• What if I want to add a reference to remind me of what the booking is for?
• What rooms are available to book and what facilities do they have?
• Can I see the room/s and their facilities before I request them?
• How do I know where a centrally timetabled room is?
• Which rooms are available to book out of term time?
• How do I book a room out of term time?
• What other rooms are available other than CTT rooms and how do I book them?
• Is there a charge to use the rooms/equipment?
• Are there any terms or conditions that must be adhered to?
• How do I know what centrally timetabled rooms are available to book?
• How do I know what locally timetabled rooms are available to book?
• Who do I report a problem with the room to?
• What if I want to request a specific room/building preference/general request or add a reference to remind me of what the booking is for?
• Who should I contact if the room I have booked isn't open?
• How do I book my local room/s online?
• How do I print my local room bookings?
• How do I check my local room bookings online?
• What week are we in?
• Can I book tea/coffee for the room?
• How much notice do I need to give for evening and weekend bookings?
• How can I request a specific room/area (ie science concourse)?