Booking a Room with Us
Before you book please note that:
- The web room booking system (WRB) should be used purely for adhoc bookings only. Any bookings made via the adhoc booking system will not be carried over to the next academic year's timetable and will be deleted automatically. Any amendments to the teaching timetable must be requested via email/telephone to our section and not via the adhoc room booking system.
- No food or drink is allowed in Centrally Timetabled Rooms. If we suspect you of consuming food or drink in Centrally Timetabled Rooms we will be forced to take action, including withdrawing your booking rights.
- Terms and conditions of room usage must be adhered to at all times.
- There is a mandatory question "What will you be using the room for?" on the final confirmation page. You should also specify the Student Society name if you are booking for a Society meeting here.
If you wish to put a reference on your booking, specify this in the "Meaningful Reference" section on page 3 of the online form (limit of 35 characters). This reference will then be viewable both in the comments section of the department report and activity list and on the room timetable report the booking is scheduled into (all reports available at Timetabling Reports Home).
- We require at least 1 clear working day's notice to process bookings. i.e if you wish to book a room on a Monday, you will have to submit the booking by 3pm on the previous Thursday. Dedicated as we are:- we do not work at weekends!
- The receipt of a booking request email does in no way guarantee that the room/s is booked. We will schedule requests during usual working hours (none will be scheduled during evenings and weekends) and the resulting confirmation email confirms the room/s booked. Please ensure you wait for this final confirmation email.
- All student requests must be submitted via the adhoc booking system and students must give reason for booking on page 3 of the online form.
- Requests for student society bookings should be made by one designated representative per society (and have a deputy representative assigned in case of illness, etc), thereby eliminating numerous bookings made by different society members for the same event.
- If your booking is for a rehearsal (drama, music, dance etc) there are more suitable venues such as the Drama Hall, Dance Studio or departmental local space that you may be able to use by contacting the departmental secretaries (our rooms are purely teaching rooms). For contact details check this page. If you still need a room you should select the "suitable for performance" option from the suitabillities/facilities drop down list on the first page and also give information in the "other information, reason for booking" section on page 3, stating "performance room required"
- The individual who books the room must take a copy of the final confirmation email/booking reference to the room with them in case of Security colleagues' room checks.
- See also University Reg. 29: Regulations covering Meetings etc. on University Premises.
Please click here to access Web Room Bookings
Please click here for adhoc booking FAQs
Please click here to see a list of alternative venues