Photographing material with your own camera

• This is the most straightforward way of getting copies if you are visiting us in person. You may use your own hand-held camera (without flash) in the Centre, as long as there is no risk of damage to the material being photographed and no disturbance is caused to other readers. Please check first with the reading room supervisor. There is no charge for this facility.

Photocopying and scanning

• All photocopying and scanning of archival material is carried out by us and at our discretion, and orders are subject to our ability to process and fulfil them. In order to avoid the risk of damage, we will not usually photocopy bound material, but we may be able to scan it.

Placing an order

• If the material you want to be copied is still in copyright (most of the unpublished material held here is), you will have to complete and submit a copyright declaration before we can supply you with a copy. Different rules and separate forms apply for published and unpublished material in copyright. Pdf versions of the forms are available here: published copyright declaration form and unpublished copyright declaration form. Forms should be printed out and completed in biro or ink; the document’s reference number should be given in full, with your name and a permanent postal address. The completed forms should be returned to the Centre, either by post or as a scan attached to an e-mail.

Costs

• Photocopying costs 30p per A4 or A3 sheet plus VAT, postage and packing. Scanning costs 30p per image plus VAT. Orders delivered by compact disc cost an extra £1 per disc plus postage and packing. VAT is not payable on orders received from outside the European Union.

Processing of orders and payment

• We aim to process orders as soon as we can. They are normally despatched within two working weeks, but the processing of orders depends on staffing and the general level of copying orders.
• We will issue an invoice on completion of an order and send the copies on receipt of payment. Payment can be made by cheque (in Pounds Sterling and payable to the University of Warwick) or credit or debit card (except American Express).