Does submission in WRAP fulfil the mandate of my funder?

In recent years the UK funding bodies and indeed public funding bodies around the world have been under pressure to ensure that the results of publicly funded research can be read and used by all members of the public, not just the ones who can afford costly subscriptions to journals. To help achieve this the funder bodies began to mandate that authors made the results of their research openly accessible in some way.

These pages will provide a very rough guide to what the major UK funders demand of their authors, exactly what you will have to do to fulfil your funders mandate will depend on the funder. The following will give you a rough idea of what funders may require you to do BUT we would always advise you to check the agreement you signed to be sure, as the requirements of funders can change over time. If the funder also has a policy for the treatment of research data the policy is also linked to below.

If your funder is not on this list then further information on a larger list of funders can be found at the SHERPA Juliet site, the information below is based on the SHERPA Juliet information and the advice of the funders from their websites.

One area that all the below funders, in particular the Research Councils, are concerned with is the acknowledgement of funding in journal articles, guidance on this is available from the Research Information Network.

Last updated: 9 January 2012, Amended links to infromation from ESRC.

UK Research Funding Bodies:

Arthritis Research UK

The author's final version of all peer-reviewed publications arising from Arthritis Research UK funded research must be deposited in UK PudMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers. Arthritis Research UK will accept a six-month embargo following publication but no longer than this. Author's may also choose to deposit in PubMed Central.

Arthritis Research UK encourages publication in open access publications and grant holders can apply to them for additional funding to cover cover the costs of Open Access charges levied by publishers who support the open access model, but demand payment to allow manuscripts to become available in UKPMC within 6 months of the publisher’s official date of final publication. However this funding does not cover additional page charges or charges for colour plates. If a grant holder wishes to publish in a journal that is non-compliant to Arthritis Research UK's policy a case must be made to Arthritis Research UK in advance and permission is given only in exceptional circumstances.

This policy applies to all current projects from 01-Jan-2007 and Arthritis Research UK encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication. This policy applies to all research either wholely or partly funded by Arthritis Research UK.

WRAP deposit will not fulfil the requirements of this funder but the University encourages all staff to deposit copies of all of their publications in WRAP as well as UK PubMedCentral.

Arts and Humanities Research Council (AHRC)

Grant holders must ensure that any journal articles or conference proceedings arising from AHRC funded research must be deposited in an appropriate open access repository as soon as possible. The version of the article/paper deposited and any embargo period depends on the copyright and licensing policies of the publisher, however bibliographical information about the article/paper must be made available in an appropriate repository as soon as possible after publication.

AHRC should be acknowledged as the research funder, with grant number in any publication.

For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of AHRC. Researchers may also choose to deposit in a subject based archive as well. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

Biotechnology and Biological Sciences Research Council (BBSRC)

Grant holders must ensure that any journal articles or conference proceedings arising from BBSRC funded research must be deposited in an appropriate open access repository as soon as possible. The version of the article/paper deposited and any embargo period is preferred to be the final publisher's version but depends on the copyright and licensing policies of the publisher, however bibliographical information about the article/paper must be made available in an appropriate repository as soon as possible after publication.

BBSRC should be acknowledged as the research funder, with grant number in any publication, this policy applies to all current projects from 01-Oct-2006 and the BBSRC encourages compliance for earlier projects as well.

For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of BBSRC. Researchers are also encouraged to deposit into UK PudMed Central. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

British Heart Foundation (BHF)

The publisher's final version and/or author's final version of all peer-reviewed publications arising from the BHF funded research must be deposited in UK PudMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers. The BHF will accept a six-month embargo following publication but no longer than this.

The BHF encourages publication in open access publications and grant holders can apply to them for additional funding to cover cover the costs of Open Access charges levied by publishers. If a grant holder wishes to publish in a journal that is non-compliant to the BHF's policy a case must be made to the BHF in advance and permission is given only in exceptional circumstances.

This policy applies to all current projects from 08-Jan-2007 and the BHF encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication. This policy applies to all research either wholely or partly funded by the BHF.

WRAP deposit will not fulfil the requirements of this funder but the University encourages all staff to deposit copies of all of their publications in WRAP as well as UK PubMedCentral.

 

Cancer Research UK

The author's final version of all peer-reviewed publications arising from Cancer Research UK funded research must be deposited in UK PudMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers. Cancer Research UK will accept a six-month embargo following publication but no longer than this.

Cancer Research UK encourages publication in open access journals but will not make additional funds available for this at this point in time.

This policy applies to all new and current projects from 01-Jun-2007 and Cancer Research UK encourages compliance for earlier projects as well. This policy applies to all research either wholely or partly funded by Cancer Research UK.

WRAP deposit will not fulfil the requirements of this funder but the University encourages all staff to deposit copies of all of their publications in WRAP as well as UK PubMedCentral.

    Department of Health

    The publisher's final version and/or author's final version of all peer-reviewed publications, project reports or executive summaries arising from Department of Health funded research must be deposited in UK PudMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers. The Department of Health will accept a six-month embargo following publication but no longer than this. While only deposit in UKPMC is required, additional deposits in appropriate institutional or disciplinary archives are encouraged.

    The Department of Health encourages authors to retain the copyright to their work, help and information about how, can be found in this FAQ.

    This policy applies to all current projects from 01-Apr-2007 and Department of Health encourages compliance for earlier projects as well. This policy applies to all research either wholely or partly funded by the Department of Health.

    WRAP deposit will not fulfil the requirements of this funder but the University and the Department of Health encourages the deposit of publications into WRAP as well as UK PubMedCentral.

      Economic and Social Research Council (ESRC)

      The publisher's final version and/or author's final version of all peer-reviewed publications arising from the ESRC funded research must be deposited in the ESRC's awards and outputs repository at the earliest opportunity. The version of the article/paper deposited and any embargo period depends on the copyright and licensing policies of the publisher, however bibliographical information about the article/paper must be made available in an appropriate repository as soon as possible after publication. While only deposit in the ESRC's awards and outputs repository is required, additional deposits in appropriate institutional or disciplinary archives are encouraged.

      This policy applies to all new projects from 01-Oct-2006 and ESRC encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication.

      WRAP deposit will not fulfil the requirements of this funder but the University and the ESRC encourages the deposit of publications into WRAP.

        Engineering and Physical Sciences Research Council (EPSRC)

        Grant holders must ensure that any journal articles or conference proceedings arising from EPSRC funded research must be deposited in an appropriate open access repository. EPSRC authors may choose between the self-archiving in a repository like WRAP or paying for publication in an open access journal. (The Directory of Open Access Journals can provide a current list of available open access journals).

        This policy applies to all published research articles arising from EPSRC-sponsored research, and which are submitted for publication on or after 1st September 2011 and the EPSRC should be acknowledged as the research funder, with grant number in any publication.

        Grant holders my apply for funding to cover the cost of using an open access journal, but only if the charges will be incurred during the lifetime of the grant. The EPSRC will recoup any money not spent at the end of the project.

        For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of EPSRC. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

        European Commission (EC)

        Note: This policy is a pilot initiative that is being trialled in Framework Programme 7 and does not cover all funding from the European Commission. Please see the FAQs for more information.

        The publisher's final version and/or author's final version of all peer reviewed publications arising from FP7 funded research must be deposited in an appropriate open access repository as soon as possible. FP7 details the acceptable embargo period for "Energy, Environment, Health, Information and Communication Technologies, Research Infrastructures" topics is six months and for "Science in Society, Socio-economic Sciences and Humanities" topics is twelve months.

        This policy applies to research funded by European Union 7th Framework programme for research and development.

        For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of FP7. Researchers may also choose to deposit in a subject based archive as well. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

          JISC (Joint Information Systems Committee)

          Grant holders must ensure that any journal articles, conference proceedings or other publications arising from JISC funded research must be deposited in an appropriate institutional repository as soon as possible. The version of the article/paper deposited and any embargo period depends on the copyright and licensing policies of the publisher and JISC will only accept an embargo of up to six months.

          This policy applies to all new and current projects from 01-Jan-2007 and to all research either wholely or partly funded by the JISC.

          For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of AHRC. Researchers may also choose to deposit in a subject based archive as well. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

            Medical Research Council (MRC)

            The publisher's final and/or author's final version of all peer-reviewed publications arising from MRC funded research must be deposited in UK PudMed Central and PubMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers. MRC will accept a six-month embargo following publication but no longer than this. The Medical Research Council encourages authors to retain the copyright to their work, help and information about how, can be found in this FAQ.

            MRC encourages publication in open access publications and grant holders can apply to them for additional funding to cover cover the costs of Open Access charges levied by publishers who support the open access model, but this request must be included in the funding application. If a grant holder wishes to publish in a journal that is non-compliant to MRC's policy a case must be made to MRC in advance and permission is given only in exceptional circumstances.

            This policy applies to all new projects from 01-Oct-2006 and MRC encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication. This policy aslo covers all work conducted using the facilities of the Medical Research Council. This policy applies to all research either wholely or partly funded by the MRC.

            WRAP deposit will not fulfil the requirements of this funder but the University encourages all staff to deposit copies of all of their publications in WRAP as well as UK PubMedCentral.

             

            National Institute for Health Research (NIHR)

            See Department of Health.

              Natural Environment Research Council (NERC)

              The publisher's final version and/or author's final version of all peer-reviewed publications arising from the NERC funded research must be deposited in NORA at the earliest opportunity. The version of the article/paper deposited and any embargo period depends on the copyright and licensing policies of the publisher, however bibliographical information about the article/paper must be made available in an appropriate repository as soon as possible after publication. While only deposit in NORA is required, additional deposits in appropriate institutional or disciplinary archives are encouraged.

              This policy applies to all new projects from 01-Oct-2006 and NERC encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication.

              Note: NERC has stated that "Compliance with this archiving requirement will be taken into consideration when considering further applications for funding".

              WRAP deposit will not fulfil the requirements of this funder but the University and the NERC encourages the deposit of publications into WRAP.

                Science and Technology Facilities Council (STFC)

                Grant holders must ensure that any peer reviewed publications or conference proceedings arising from STFC funded research must be deposited in an appropriate open access repository as soon as possible. The version of the article/paper deposited and any embargo period depends on the copyright and licensing policies of the publisher, however bibliographical information about the article/paper must be made available in an appropriate repository as soon as possible after publication.

                This policy applies to all new projects from 01-Dec-2006 and STFC should be acknowledged as the research funder, with grant number in any publication.

                For University of Warwick staff the appropriate repository is WRAP, therefore in this case WRAP deposit will fulfil the requirements of STFC. Researchers may also choose to deposit in a subject based archive as well. Once you have deposited in WRAP we will make sure that all publisher policies are being followed and will make sure that the bibliographic information about the article/paper is made available as soon as possible and has the appropriate links.

                  Wellcome Trust

                  The author's final version of all peer-reviewed publications arising from Wellcome Trust funded research must be deposited in UK PudMed Central at the earliest opportunity. Note: Most journals will deposit directly into UKPMC for researchers, however the Wellcome Trust requires it's grant holders to submit directly via UKMSS. Wellcome Trust will accept a six-month embargo following publication but no longer than this. Author's may also choose to deposit in PubMed Central. The Wellcome Trust encourages authors to retain the copyright to their work, help and information about how, can be found in this FAQ.

                  Wellcome Trust encourages publication in open access publications and grant holders can apply to them for additional funding to cover cover the costs of Open Access charges levied by publishers who support the open access model, but demand payment to allow manuscripts to become available in UKPMC within 6 months of the publisher’s official date of final publication.

                  This policy applies to all new projects from 01-Oct-2005 and all current projects from 01-Oct-2006 and Wellcome Trust encourages compliance for earlier projects as well and grant holders are expected to include the grant funding reference number in any publication. This policy applies to all research either wholely or partly funded by the Wellcome Trust.

                  The Wellcome Trust has published a booklet 'An essential guide to open access for Wellcome Trust-funded authors' which also provides useful advice on the benefits and requirements for open access by the Wellcome Trust.

                  WRAP deposit will not fulfil the requirements of this funder but the University encourages all staff to deposit copies of all of their publications in WRAP as well as UK PubMedCentral.