University of Warwick Publications Service

What is the University of Warwick Publications service?
Why is it important that the University has a Publications service?
How is the Publications service different to WRAP?
How do I submit items to the Publications service?

What is the University of Warwick Publications service?

The Publications service aims to create a complete record of the research outputs of the University of Warwick from its establishment in 1965 to present day.

This database has two main functions:

To provide a secure long term record of activity for the University to support internal and external activities
As a public database of information to assist with marketing and publicity activities undertaken by the University and within individual departments

Launched in the Spring of 2011, the initial data in the Publications service comes from items added to the University's full text open access archive, WRAP. The Publications service also contains a large number of current and historical records the University has purchased from Thomson Reuters, the company responsible for the Web of Knowledge database, as well as data added to the MyProfile service administered by Research Support Services.

In its 1st February 2011 meeting, the University Steering Group supported the provision of an "institutional mandate for Warwick authors to deposit publication references in the new Publications Database".

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Why is it important that the University has a Publications service?

The primary function of the Publications service is to support the University's REF (Research Excellence Framework) submission by providing a single collection of high quality records to draw upon.

The service covers the widest feasible range of research output types, so can hold a larger range of material than WRAP ( full text only).

Some of the benefits of the Publications service:

Provides a single, secure place to deposit details of research outputs to be used to respond to the different demands on researchers for this data, both within the University and externally
Provides a unique view of the work being done at the University for any potential external collaborators or Research students
Records deposited will be rigorously checked by the Publications team to ensure accuracy and completeness
Increased visibility of the research being done by Warwick researchers

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How is the Publications service different to WRAP?

WRAP is a full text only, open access archive. The Publications service includes publication details but no attached texts.

Due to copyright restrictions on many common output types, especially books and book chapters, the percentage possible for WRAP to hold is proportionally low. The Publications service includes details of copyright-restricted items too, providing a more accurate picture of the research being done by the University.

If you wish to include the full text of your work in WRAP, we recommend researchers deposit the post-print version of their article at the same time as depositing any publication details. This is the version publishers mostly permit to be deposited in repositories, and is the final draft version, after peer review and before publisher formatting. It is also known as the 'accepted version'. Our team will double check the copyright of any item to ensure that it is compliant with publisher policies.

Further information on versions of scholarly works and the benefits to depositing the full text can be found in the WRAP FAQs.

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How do I submit items to the Publications service?

Directly through the Publications service. Researchers should log-in using their web sign on which will take you to a screen with the option to add 'New Items', or use the 'Manage deposits' option if already signed in. For detailed instructions on the deposit process please see our 'useful resources' page
Researchers can send us multiple items or copies of their up to date CV through the dedicated email address: publications at warwick dot ac dot uk
Departments can deposit through a departmental administrator. If your department would like to do this please contact the Publications Team to discuss your requirements.

The Publications service is also working closely with Research Support Services to make sure that anything added into the MyProfile system is also passed to the Publications service.