Independent Application Notification Form

Offer holders (applicants) - If you are an offer holder and are starting a new course at Warwick, please do NOT use this form. Instead, upload evidence of your application during online enrolment - see 'Permission to Enrol'.

Current Students - If you are a currently enrolled student, please use this form to notify the University of Warwick Immigration Service of any independent visa application you have made within the UK which is currently pending, that is, you have not received your new visa yet.

If you are an enrolled student, please visit https://warwick.ac.uk/evision and ensure your current contact (email and address) details are up to date BEFORE you complete this form.

For more information on your Immigration Responsibilities, please click on the link below.

IMMIGRATION RESPONSIBILITIES

If you have any queries regarding anything on this form, or if you have any further Immigration Queries, please click on the link below and submit an Online Contact Form.

CONTACT FORM FOR IMMIGRATION QUERIES

Please ensure you complete all applicable sections of this form accurately.

RISKS & RESTRICTIONS (for students enrolling on a new course with a pending visa application)

By submitting this form you are agreeing to the Risk & Restrictions Statement below. If you disagree, please do not proceed. Instead, you should attend an 'In-person Visa Checks' Event (you do not need to book a slot) - More information can be found here: https://www2.warwick.ac.uk/services/academicoffice/ourservices/enrolment/immigrationevents/ • Once an International Student Adviser has assessed the evidence provided and is satisfied that you are eligible to enrol on the course before you receive your new visa, you will be notified by email with information as to how to complete online enrolment.

• If you are permitted to enrol and start the course while your visa application is under consideration, you do so at your own risk. If your application is refused, you may be temporarily withdrawn from your studies under University regulations.

• If you applied for a Student visa using a CAS from Warwick, and you are not eligible to re-apply from inside the UK following a refusal, you will need to return home to submit a new student visa application from overseas.

• In all cases, if you are unable to secure an appropriate visa or present evidence that you have taken actions to regularise your stay in the UK (which also allows study) within the required timeframe, you may be advised to defer studies until the next academic year.

• You must keep the Immigration Service informed of the progress of your application and when granted, bring your original passport and new visa to the immigration service, or risk being withdrawn for failure to present valid immigration permission.

Risk & Restrictions Agreement

YOUR DETAILS

Warwick Student ID Number As Written On Your Warwick ID Card – Do not include the ‘u’.

First Name(s)

Surname

Date of Birth

Nationality

Email Address

Alternative Email

Contact Number

Alternative Contact Number

YOUR APPLICATION DETAILS

Current Passport Number

Current Visa Type

Current Visa Start Date

Current Visa Expiry Date

Application Type

Did You Use The University of Warwick Immigration Service Address For The Return of Your Documents & BRP

Did You Submit an Online Application

When Did You Submit The Online Application?

What is the Home Office Reference Number You Were Assigned? –
This will have the format: 1212 – #### – #### – ####

What Type Of Service Did You Use, Standard, Priority or Super Priority?

Where is your Appointment taking place – Enter the name of the place or IDV app

When Is Your Appointment Taking Place? or the date you provided information on IDV app

Please attach the following application documents:

IF YOU HAVE MADE AN ONLINE APPLICATION WITH A UKVCAS VISA APPOINTMENT: -

1) UKVI Document Checklist PDF, or, UKVI Application PDF (showing the date of payment)

2) SOPRA UKVCAS Appointment Confirmation PDF for Each Applicant OR IDV app confirmation.

3)Clear scan or photo of your current Passport Data Page -

4) Clear scan or photo of your current visa or both sides of your current BRP (provide even if it is expired)

Please only attach the following Formats: PDF, JPEG/JPG, PNG – if using an Apple device, please convert to these formats BEFORE attaching.

Attach file

No files are currently attached.

YOUR DEPENDANTS' DETAILS Please complete the details below if you have any dependants and their documents or BRP cards will be delivered to the University of Warwick Immigration Service address. If you do not have any dependants, please ignore and go to the next section to submit this form.

First Dependant’s First Name(s)

First Dependant’s Surname

First Dependant’s DOB

First Dependant’s Relationship to the Applicant

Second Dependant’s First Name(s)

Second Dependant’s Surname

Second Dependant’s DOB

Second Dependant’s Relationship to the Applicant

Third Dependant’s First Name(s)

Third Dependant’s Surname

Third Dependant’s DOB

Third Dependant’s Relationship to Applicant

Fourth Dependant’s First Name(s)

Fourth Dependant’s Surname

Fourth Dependant’s DOB

Fourth Dependant’s Relationship to Applicant

Privacy notice

The University of Warwick will process your personal data as collected within this electronic form for the purpose(s) stated above. The legal basis for processing this personal data is: Legal obligation regarding compliance with our legislative requirements or the performance of the contract you hold with the University of Warwick. Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except that stated in the Privacy Statement: https://warwick.ac.uk/services/idc/dataprotection/privacynotices/. Your personal data will not be transferred outside of the EEA, will be kept securely by the University of Warwick and will be retained in accordance with the Records Retention Schedule. The University of Warwick is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit the University’s Data Protection webpages for further information in relation to your rights and how the University processes your personal data: https://warwick.ac.uk/services/idc/dataprotection/ The University’s Data Protection Officer can be contacted through DPO@warwick.ac.uk and any requests or complaints should be made in writing to the University’s Data Protection Officer.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Student Experience: Immigration & Compliance