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Frequently Asked Questions

About the Programme

The Welcome to Warwick programme is the perfect way to introduce yourself to life in the UK and Warwick. This is an orientation programme designed to help you adjust to life at the University of Warwick and in the UK. Our programme is designed to make the transition from airport to classroom as smooth as possible. The timetable will include a number of information sessions, events and activities designed to help you settle in to life at Warwick as smoothly as possible.
Welcome to Warwick is an integrated programme for international/EU undergraduates and all postgraduate students. There is also the option to choose which elements of the programme you would like to pay for, giving you the freedom to build your programme to suit your individual needs.
This is an optional programme open to all new International, EU and Postgraduate students. There is a mixture of events to suit different needs. We strongly recommend that you attend this programme if you are going to be new to studying in the UK.
    For more information, please see here
      If you decide not to attend this programme, you will still be able to benefit from all the other induction events organized by the University and Warwick Students Union over Arrivals Weekend and the first week of term.
        Please note that some students will be expected to attend departmental induction programmes for the entire week, and should therefore not register to attend the Welcome to Warwick programme.
        There are several University departments working together to deliver the Welcome to Warwick Programme; including the Library, the Graduate School, the International Student Office, Student Careers and Skills and the Students' Union. Our programme is greatly supported by a large team of student helpers who voluntarily assist in the running of the programme, many of whom have attended the Welcome to Warwick Programme in previous years.
        For Postgraduate students the programme will run from Saturday 23rd September 2017, with the International and EU undergraduates joining the programme on Tuesday 26th September. The integrated timetable of events will run until Friday 29th September. This programme is held the week before the start of the new academic year, to give you the time and space to settle in to life at Warwick.
        You have the option to choose which elements of the programme you would like to pay for, giving you the freedom to build your programme to suit your individual needs. On the online booking form for the programme, you will be able to select paid elements of the programme that you wish to use and see the breakdown of costs before processing an online payment.
          Please note, no refunds are permitted once an online transaction has been made.
            You should also note that while there is no charge for attending the basic programme of events, you should budget for the costs associated with being in the UK for an extra few days, e.g. additional accommodation, meals throughout the day, travel and transport costs as you explore the local area and any shopping or social activities that you may wish to do when you first arrive.
            While attendance on the Welcome to Warwick programme is not compulsory, we recommend that you try and attend as many of the programme events as you can on your own, as they are designed to help you make friends and give you the best possible introduction to independent University life.
              In the meantime, you may wish to arrange for your family to explore the local area such as Coventry, Leamington and beyond. You can then arrange to meet up with your family at the end of the day so that you can discuss the day's activities.
                While most of our events are only open to new students at Warwick, your family are welcome to enjoy selected activities on the programme, such as campus tours and a parents' information session. For additional information, they can refer to the Information for Parents page

                    Do I need to attend?

                    Certain academic departments do offer their own induction programmes which clash with the dates of this programme. The relevant departments will inform you separately of their arrangements nearer the time.
                      IMPORTANT: You will need to check your course start date before you book a place with us.
                      Erasmus and Visiting or Exchange students must attend the module selection briefing, the date of which you will be made aware of by the Study Abroad team. You are welcome to book a place to attend the full programme or you may choose to arrive independently for the briefing. The Study Abroad team will inform you separately of arrangements for the beginning of your programme of study.
                      If you are attending one of the Centre for Applied Linguistics pre-sessional English language courses during the summer, you will receive a full induction including social events, trips and information sessions. This programme is therefore not relevant to you and we will not allocate you a place.

                      Applications & Bookings

                      You can pay for any optional paid packages via the online booking form..
                        Once you have firmly accepted an unconditional offer to study at Warwick you will be able to apply to take part in this programme through our online booking form.
                          When you have submitted your online application and processed an online payment, you will see an automatic message screen confirming we have received your application. In early September 2017, you will receive an additional confirmation email and e-ticket, which you will need to print out as evidence of your booking.
                          Please refer to the following immigration service web pages:
                            If you receive a refusal for a Tier 4 visa then please follow the process detailed here:
                              For information regarding which documents to travel with please refer here:
                              Registrations for the paid elements of the Welcome to Warwick Programme (airport transfers and 3-night accommodation package) will close on Sunday 10 September at 23:00 (UK time). You will still be able to register to join the free programme of events after this date.
                                Due to high demand for places on the programme we strongly suggest you apply as soon as you can, to avoid possible disappointment at a later date.
                                If you intend to book an airport transfer, only do this once you have booked your flight. If you intend to book the 3-night accommodation package, only do this once you are sure you require it.
                                  This is because, if you have already booked a paid service and wish to cancel or change the details of it, unfortunately, pursuant to the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, where applicable, you have no right to cancel this contract for transportation and/or accommodation.
                                  If you have already signed up for the programme and one of the paid services but decide to add another paid service, you can do so, subject to availability, via the online booking form until Sunday 10 September at 23:00.
                                    To do so, please fill in the following sections:
                                      - Your personal details
                                        - Section(s) relevant to paid service(s) that you wish to add
                                          - Declarations
                                            After checking the form and the payment amount, please proceed to “Book/Pay Now” button at the bottom of the form and follow the payment instructions
                                              Please note: Bookings made cannot be refunded at a later date!

                                              Arrivals & Airport Transfers

                                              Please note: if you choose to pay for temporary accommodation on campus for Welcome to Warwick, the start date for temporary on-campus accommodation will be Tuesday 26 September 2017.
                                                Unfortunately, we are unable to offer you on-campus accommodation before your accommodation start date, so we advise you against arriving early.
                                                  Please note: if you have been allocated University-managed accommodation off campus during term 1, or if you are a postgraduate student in University-managed accommodation, your contract with Warwick accommodation is likely to cover the Welcome to Warwick period. If you do arrive a few days early, you have the option of booking a hotel near campus here.
                                                  You can find information about travelling to campus on our Airport Transfers page.
                                                    There is also information regarding independent travel here
                                                    When using our airport transfer services you are allowed to bring the following luggage with you, free of charge:
                                                    • one suitcase per person (maximum 20kg)
                                                    -
                                                    • one small item of hand luggage per person (standard airline carry-on bag size and weight)
                                                    -
                                                    • one small handheld item/handbag/laptop bag per person
                                                      If you have any additional luggage, and have not paid for this in advance when booking, we cannot guarantee that we will be able to transport it, and you will need to use the Excess Baggage facility at the airport.*
                                                        The British Council have compiled a useful checklist of what you should (and should not) bring when coming to the UK.
                                                          Most importantly, remember that there are a number of shops near campus so you can always buy anything you need.
                                                            Please note that your luggage is your responsibility and although there are helpers to assist you at the airport and the University, you will be required to carry your own luggage once you reach the UK.
                                                              *If you bring more luggage than the luggage allowance, you will need to use the Excess Baggage facility at the airport. The Excess Baggage facility is not a University service, and there will be an additional charge for this.
                                                                If you are using an alternative transport service, please check your details with the service provider directly.
                                                                It is likely that you will benefit most from the programme if you come by yourself as the programme is designed to help you get used to living in the UK and integrate with other new students.
                                                                  If you choose to bring people with you, we do have limited provision: for a charge, there is one extra seat available per student for a family member on the coach pick-up service (all places for airport transfers need to be booked in advance).
                                                                    Unfortunately, we cannot provide accommodation for family members or friends.

                                                                    Accommodation

                                                                    For more information regarding accommodation during the programme please see the Accommodation page.
                                                                    Yes. Please indicate on the booking form (in section 1) if you require extra support, so that arrangements can be made.

                                                                    If you cannot see the answer to your question and would like to contact the team, please use the Contact Form