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Public Engagement with Research Fund Guidance

The Public Engagement with Research (PEwR) Fund is now open for applications for the 2017/18 academic year. The purpose of the PEwR Fund is to pump-prime small strategic projects in public engagement, specifically for people wishing to engage the public with their research activity.

The nature of the funding is such that we expect to be supporting activities that are already in the planning for next year, exploratory events that seek to develop relationships with a view to future larger funding applications or short-term research and development activities to underpin larger PE projects.

We will exclusively support projects that fall into the category of Public Engagement with Research, by which we mean a public engagement project with the primary aim of relaying the nature and outcomes of your academic research to a public audience (rather than an academic audience).

Furthermore, bearing in mind the importance of Impact-related activities, PE projects that have associated research-related Impact downstream will also be very welcome. We would also like to encourage projects that provide the opportunity for researchers, which may include under-graduate, post-graduate and post-doctoral researchers in addition to academic staff, to undertake PE activities for the first time.

Eligibility

The Warwick PE Fund is open to all academic Departments, Research Institutes, Centres and GRPs.

Applicants should normally be a University employee in a full-time post, or be the holder of a personal research fellowship awarded competitively. Applicants should have at least 12 months left to run on their employment contract at the date of application. Fellowship holders will not usually be permitted to apply for Warwick PE Fund support within the last 12 months of their fellowship.

Terms and Conditions

Awards under the schemes will be made on the basis that:

  • They are non-repayable grants (except in the case of conferences or other events which make a profit);
  • Individuals and Departments can prove that they cannot support the project or activity from existing individual or departmental discretionary funds;
  • The applicant’s/applicants’ Department(s) will make a contribution, which may be in kind, to the cost of the project;
  • Funds will be spent according to an agreed profile, failure to spend will result in a claw-back event;
  • Appropriate ethical approval has been sought and granted where necessary;
  • There are no significant additional space implications that cannot be accommodated within the Department(s) involved;
  • Any over-spends become the responsibility of the host department or departments;
  • All expenditure will be complete on or by Friday 20 July 2018
  • Applicants may request up to £1000.
  • Eligible costs include direct staff costs, some specialist equipment, consumables, travel and accommodation, and all other items required for the project.
  • Building and refurbishment costs will NOT be eligible under this scheme.
  • The applicant’s Department (and those of all co-applicants) must detail what contribution they will make to the direct costs of the project and must also confirm that the costs requested from the Warwick Public Engagement Fund cannot be met from existing individual or departmental discretionary funds.
  • Organising and hosting seminar series, conferences or other showcasing events which facilitate collaborations and foster the development of new, or extension of existing, PE activities will be considered for support. Such events are expected to contribute to an increase in the overall volume of PE activity at Warwick and, where possible, should encourage researchers to become involved in PE for the first time.

Eligible Costs

• Applicants may request up to £1000.
• Eligible costs include direct staff costs, some specialist equipment, consumables, travel and accommodation, and all other items required for the project.
• Building and refurbishment costs will NOT be eligible under this scheme.
• The applicant’s Department (and those of all co-applicants) must detail what contribution they will make to the direct costs of the project and must also confirm that the costs requested from the Warwick Public Engagement Fund cannot be met from existing individual or departmental discretionary funds.
• Organising and hosting seminar series, conferences or other showcasing events which facilitate collaborations and foster the development of new, or extension of existing, PE activities will be considered for support. Such events are expected to contribute to an increase in the overall volume of PE activity at Warwick and, where possible, should encourage researchers to become involved in PE for the first time.

How to Apply

Deadlines

Deadline: 6pm Friday 20 October 2017

Applicants will be informed of the outcome of Award applications within three weeks of the submission deadline.

Awards may start from 1 December 2017 and must be spent by 20 July 2018. There will be no exceptions to this rule and funds unspent by 20 July 2018 will no longer be available to awardees.

Application Preparation

Applications must be supported by a relevant Head of Department.

Applications should be made electronically using the downloadable application form which should be emailed to public-engagement@warwick.ac.uk before 6pm on Friday 20 October.

Applicants and Heads of Departments should read the guidelines on this page for completing the application form carefully.

Statement of Support from the Head of Department

Please note that all applications must include a statement of support by the relevant Head of Department. Applications that do not include such a statement will not be considered for funding.

Applications involving more than one department must be submitted by the lead applicant’s Head of Department. The Declaration of Support should confirm support for the application and provide a statement on how Public Engagement fits within Departmental strategy and planning.

The statement should also include information regarding:

  • Why the project/activity costs cannot be met from existing individual or departmental discretionary funds
  • How the application reflects and supports the achievement of present and future Impact plans (with reference as appropriate to Departmental/Institute/Centre five-year plans and Research/Impact Planning)
  • How the application reflects the strategic plans, funding priorities and future calls for proposals of a major funding body and/or how the application will enhance the research profile of the individual or group concerned

Please note that Heads of Department may, at a later stage, be asked to rank applications for Awards from their department in order of priority.

Assessment process

Applications for Awards will be reviewed by an internal panel comprising individuals with experience in public engagement planning and delivery. Rankings from Heads of Departments, if deemed necessary, will be taken into account. Final funding decisions will be signed off by the Pro Vice Chancellor for Research with the advice of the review panel. The funding decisions will be final.

Feedback will be provided to all unsuccessful applicants and to successful applicants where appropriate.

Reporting Requirements

All successful applicants will be required to provide a brief report within 1 month of the end of the funding period. This report should detail the use of the funds; achievement of outputs and outcomes from the award; how the activities have contributed to the strategy; future plans to build on the work done and further funding applications made or planned. A second report will be invited 1 year after the end of the funding period in order to further assess Public Engagement outputs from the award.