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First Year Boards of Examiners’ Conventions


NB: This version of the First Year Board of Examiners' Conventions (Harmonised FYBOE Conventions), approved on behalf of Senate, was replaced with immediate effect on 19 May 2015 by an update version available online. The new version of the Harmonised FYBOE Conventions will be applied to all first year students in the Faculties of Arts, Science and Social Sciences considered at the meetings of First Year Boards of Examiners from June 2015 onwards.

These harmonised conventions for First Year Boards of Examiners in the Faculties of Arts, Science and Social Sciences are applicable to all current students who joined the University of Warwick in Autumn 2013 or later.

1. The following conventions govern progression from level 4 to level 5 (from first year to the second year) in all undergraduate degree programmes in the Faculties of Arts, Science and Social Sciences.

Interpretation and other notes

2. For the purposes of these Conventions, the term "resit” refers to all forms of re-assessment (i.e. second attempts).

3. Any references to a September examination board shall apply to any examination board considering the results of resit examinations.

4. In these conventions “required core modules” refers to all modules which a student is required to take and pass in order to progress to the following year of study in their degree programme. Where it is a requirement to take and pass a module selected from a list of two or more modules, such a module will be a “required core module."

5. Although “proceed to Pass degree” is no longer a formal decision of a First-year Boards of Examiners under these conventions, First-year Boards should nevertheless receive and record lists of those students which departments wish to place on a Pass degree programme of study, in order to ensure a timely and comprehensive central record of such decisions is maintained.

Marking and examining matters.

6. Final marks for modules shall be recorded on a scale of 0-100. The mark recorded will be the mark achieved. In no circumstances should a deemed mark be recorded.

7. The pass mark for all undergraduate modules at level 4 is 40.

8. There is no provision for passing a module by compensation.

9. Where a module has more than one element of assessment, the final mark for the module will normally be the weighted aggregate of the marks for the individual elements of assessment. The department responsible for the module must specify in information provided to students, whether or not it is a requirement to achieve a pass mark in each or any particular element of assessment.

10. Where a module has more than one element of assessment, the department responsible must specify, in information provided to students, what is required by way of resit in the case where some elements of assessment are passed and some elements are failed.

11. Where a module is taken as a resit, the maximum module mark which may be achieved for the purposes of the student’s Higher Education Achievement Record (HEAR) is a capped mark of 40. In these circumstances the uncapped mark will be recorded by the student’s department as part of his/her departmental student record.

12. A candidate who is absent from an examination or assessment because of illness or other exceptional personal circumstances, may be permitted to sit the module for the first time in September, or at the next available opportunity.

13. Where a candidate’s performance is compromised by severe medical or personal difficulties the Board may disregard the examination or assessment and permit a deemed first sit in September, or at the next available opportunity.

14. References to overall aggregate marks relate to the aggregate in modules weighted according to the normal load as defined in the relevant Course Regulations or determined according to any additional relevant regulations pertaining to additional credit.

Progression

15. The examination board may determine that a candidate is permitted to proceed to the second year of study in accordance with the conventions set out below.

16. Course regulations and information provided to students may specify required core modules which must be passed in order to secure progression to the second year of a particular degree programme.

17. A candidate who achieves passes in whole modules weighted at 80 credits, who has also passed in all required core modules, and has achieved an overall average mark of 40, should proceed.

18. At the June examination board, a candidate who is not permitted to proceed, but has achieved an average of at least 40, will be required to resit all failed required core modules. Additionally, such a candidate who has not achieved passes in whole modules weighted at a minimum of 80 credits, will be required to resit other failed modules, as directed by the board of examiners.

19. At the June examination board, a candidate who is not permitted to proceed, who has achieved an average of less than 40, will be required to resit failed modules as directed by the board of examiners.

20. In a case in which a candidate fails a module and is not offered an opportunity to resit, the mark in the failed module shall be discounted for purposes of calculating the overall average for progression.

21. A candidate is not permitted to resit a module in which a pass mark has been achieved.

22. A candidate who is neither permitted to proceed nor permitted to resit, shall be required to withdraw.

23. Course Regulations and information provided to students may specify laboratory or practical assessments which must be passed in order to proceed. A candidate who fails to achieve an acceptable standard in such laboratory or practical tests shall be required to withdraw.

24. In exceptional circumstances, the September board of examiners may permit a student to resit failed examinations in the following summer, without residence.

25. Where an average mark is calculated and carried forward as a contribution to degree credit, the calculation shall only include first attempt marks or a capped mark of 40, passed on resit (it being noted that this may therefore mean than this mark is not the same as the aggregated mark used to arrive at the progression decision).

Approved by the Senate at its meeting on 3 July 2013. Updated 13 August 2013, and 29 May 2014.