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L: Absence from a University Examination and Uncompleted Assessed Work

Absence for Medical Reasons from a University Examination for a First Degree

(to be read in conjunction with the Regulations Governing the Procedure to be Adopted in the Event of Absence for Medical Reasons from a University Examination for a First Degree or the BSc, M Eng, Regulation 12).

1. Where a candidate has missed on medical grounds 30% or less of the credit towards the final degree, and is being considered for an Honours degree under paragraph 4b of Regulation 12, the procedures to be adopted by Boards of Examiners for determining the class of degree to be awarded shall be at the discretion of Boards of Examiners, except that, with a view to ensuring that so far as possible such candidates neither benefit from, nor are penalised by their absence, Boards of Examiners are advised to take into account the following factors:
(a) the candidate's performance in that part of the examination completed;
(b) such evidence as might be available to the Board by way of marks for course work relating to the candidate's expected level of performance in that part of the examination missed.

(Senate 84a/78-79)

2. In cases where a student is prevented for medical reasons from attending an examination, serious consideration should be given to the possibility of making special invigilation arrangements if the student would thereby miss 30% or less of the examinations, and accordingly remain eligible under paragraph 4b of Regulation 12 for consideration for an Honours degree by the Board of Examiners. Exceptionally, where the Heads of the Department and the Chairs of the Board of Examiners consider it appropriate, application may also be made in medical cases to the Board of Undergraduate Studies for permission to set special papers (Senate 185/82-83 appx (c.ii)).

3. It shall be the responsibility of a student's department to provide an adequate scribe and/or invigilator in cases where scriptorial facilities need to be provided for separately invigilated candidates either under paragraph 2 above or for other reasons, it being understood that the student concerned would be responsible for payment for such services. If the student cannot obtain a grant from his Local Education Authority or other outside source for such payment the University will pay for the services of a scribe. Very small departments who have a problem in supplying scribes in such cases should consult the Director of Student and Academic Affairs (Senate 126d/81-82, 37b/82-83).

4. Students who fail to attend examinations on medical grounds for a second time, shall thereafter be regarded as temporarily withdrawn pending receipt of medical advice, and shall not be considered again by Boards of Examiners until they are fit to attend the examinations. Such temporary withdrawal shall not normally exceed two years, after which the student's department shall consider whether it is in the best interests of the student to continue in this way rather than to withdraw permanently (Senate 126i(a).81-82, 180d(ii)/82-83).

5. The membership of the Aegrotat Committee of the Senate shall include the Chairs of the Faculty Undergraduate Studies Committees in Arts and Social Studies and the Chair of the Sub-faculty of Science with the Chair of the Board of Undergraduate Studies in the chair, with provision for personal tutors of the candidates concerned to be in attendance at meetings of the Committee (Senate 85b/78-79).

6. Chairs of Boards of Examiners shall obtain reports for the Aegrotat Committee from tutors at an early stage in cases where students already had a record of medical problems, it being noted that this documentation should in any case be available to Boards of Examiners if they are to exercise their powers to award a degree to students who had missed 30% or less of their examinations, under paragraph 4b of Regulation 12 (Senate 185/82-83 appx (c.i)).

Uncompleted Assessed Work

(to be read in conjunction with the Regulations Governing the Procedure to be Adopted in the Event of Absence for Medical Reasons from a University Examination for a First Degree or the BSc, M Eng, Regulation 12).

7. Where a student does not complete, by the published deadline, a component of assessed work worth less than 2 CATS which contributes to the final mark for a module and where there are acceptable mitigating circumstances for non-completion, departments may waive that component and calculate the student’s overall mark on the basis of the marks achieved in cognate components of assessment in the same module. For each student no more than 2 CATS on individual pieces of work may be waived, subject to a maximum of 4 CATS per module or 20% of the total credit available for the module, whichever is the lesser, and subject to an overall limit 6 CATS in total per student, per year of study. Departments should keep records of all cases where assessments have been waived.

8. Where students have not completed more than the maximum CATS weight of assessment specified under 7 above and where there are acceptable mitigating circumstances for the non-completion, their case should be considered under the Board of Examiner's procedures for considering mitigating circumstances.

(Senate March 2015)