Skip to main content

Approval, Monitoring, Evaluation

In this section:

Approval, Monitoring and Evaluation of Placement Learning Opportunities

Course Approval

The contribution of a placement learning opportunity within a Warwick course should be reflected in the course approval documentation, Course Specification, assessment guidelines and information and guidance for applicants, students and placement providers.

Course approval documentation

Departments proposing new courses with placement learning opportunities or seeking substantial amendments to the structure of a course with placement learning opportunities must complete Parts 1 & 3 of the course approval documentation for approval by the relevant University committees. Part 3 of the course approval documentation must be completed only if the placement constitutes an entire year in duration, is necessary for the award of a degree or constitutes 25% or more of a course (in terms of credit and/or length of study).

Departments establishing new partnerships for existing courses, which do not alter the structure of the course, should maintain a register of partner organisations to feed into an institution-wide register. The institutional register of placement learning partners will be updated on an annual basis, as a result of the annual forum for placement co-ordinators.

When seeking approval for placement learning opportunities within new or existing courses, departments must address the following, as set out in Part 3 of the course approval form:

  • Academic support available to students on their placement from the partner institution and the University
  • Pastoral support available to students during their placement
  • Pre-departure briefings
  • Placement providers’ ability to provide learning opportunities that enable the intended learning outcomes to be achieved (through a mechanism such as a Learning Agreement)
  • Structure of the placement and credit transfer
  • Details of the learning programme
  • Assessment
  • Failure of placement
  • Monitoring and evaluation
  • Health and safety
Prior to the development of a new Industrial Training degree, the Department of Chemistry sent proposed guidelines to companies who had previously offered placements to Warwick students for consultation.


Learning Programme in other academic institutions

When proposing a course or module involving placement learning in another academic institution which involves the transfer of credit from the placement institution to Warwick, the department needs to ensure that the level of modules is comparable with the Warwick modules they replace, the appropriate workload for students (60 ECTS credits corresponds to one year of full time study in the European Credit Transfer Scheme) and the comparability of module content. The modules students are allowed to take for credit at Warwick must contribute to a coherent course of study and enable students to be prepared for modules they will take when they return to Warwick.


Monitoring and Review

The Academic Quality and Standards Committee requires that an annual meeting be held of those involved in placement learning in departments, to discuss issues which have arisen during the year and the development of good practice at an institutional level. All placement arrangements should feed into departmental monitoring and review processes, such as Annual Course Review and Periodic Review. There should also be mechanisms in place to solicit feedback from current and former students, placement providers and external examiners to ensure the quality and standards of a placement. The review process should include any concerns about health and safety.


Institute of Education monitoring and review for Initial Teacher Training placements includes placement evaluations completed by the student, University tutors and Schools. The results are then considered by school placement review groups and partnership steering groups.

Students in the School of Health and Social Studies and Medical School are encouraged to use the SSLC to discuss and raise issues relating to placement learning opportunities.

The Department of Economics takes into consideration the reports submitted by previous placement students to make changes for the next year. Warwick tutors conduct an annual programme of visits to selected partner institutions to examine the resources available to students.

In the School of Theatre Studies, both students and placement hosts are asked to evaluate the experience after the placement, which informs policies and procedures on an on-going basis.

The Department of Politics and International Studies conducts an annual review of institutional arrangements with partner universities to ensure that the appropriate learning opportunities are being met. The Director of International Students evaluates student feedback to ensure that quality of placement learning is upheld and reports to the Departmental Teaching Quality Committee.