Q: What about mitigating circumstances involving the University Counselling Service?
A: If a student has been making use of the University Counselling Service and it is apparent that the emotional disturbance is impacting on his/her capacity to perform to his/her academic potential, the counsellor working with the particular student may be able to write a statement to substantiate the student's request that their emotional/psychological circumstances be taken into consideration.
If you or the student feel there is a legitimate claim for mitigating circumstances to be considered, it is important to check these points:
- If a student is currently engaged in therapy at the time of requiring a Mitigating Circumstances Statement, encourage the student to discuss the situation with the counsellor at the start of their next counselling appointment.
- Remind students that statements can take 10 days to process.
- If the student has seen a counsellor previously, however is not currently engaged in sessions they could consider emailing the service to request a Mitigating Circumstances Statement – remembering that it is is generally not possible for the Counsellor to comment on their situation if they were not engaged in therapy during the time they wish to have mitigation applied e.g. if they attended in Year 1 and are now a finalist.
- If the student has not engaged with the University Counselling Service previously, booking a session for the purposes of gaining a Mitigating Circumstances Statement is not appropriate, as the Counsellor is unable comment on the client’s situation at the time of it being experienced and they have not engaged in any meaningful therapeutic work.
It is hoped that the process of mitigating circumstances is meaningful, equitable and straightforward for all concerned.
Q: What do I do if a student talks to me about their personal issues?
A: It is common that students talk to staff about their personal issues. It may be helpful to use basic 'counselling skills' (different from professional counselling) - listen attentively, don't make judgements, don't try to problem solve/offer advice or offer possible solutions - what you CAN do is explore options and offer factual information an signpost to services such as counselling. Be confident in the range of services offered.
Q: What if a student keeps on coming to me to talk about their personal issues - then what do I do?
A: It is most important to be clear about the boundaries of your role. Know the extent and limits of your responsibilities and clearly state what you can and cannot offer in terms of time and personal support. Be aware of other resources that may be available to students and give them the relevant information.
Q: I enjoy being involved with students, why should I refer to the Counselling Service?
A: To have a natural flair for empathy and understanding is a valuable quality. However, professional counselling requires more than a keen interest. In brief, counselling is a dynamic, often complex, interactive process which requires of the counsellor a disciplined monitoring of clients' (and counsellors') responses and non-verbal communication gained through extensive theoretical training.
Employing general counselling skills and referring on when appropriate, is considerably more time-effective for academic and other staff, allowing them to concentrate on their own area of expertise.
Q: What if I refer a student but they do not want to seek counselling support?
A: Referring to counselling can be a delicate task. It is important to convey that you are not rejecting them after they have perhaps confided in you but rather you are keen to ensure they have the best possible support from an appropriately trained person. If counselling is presented as a positive option it may be easier to accept and pursue the referral. Although it may feel difficult, but, if a student does not wish to seek counselling, they can't be forced to. This does not necessarily mean that you have to continue to hold and contain them. As adults, students can only be encouraged to maintain their well-being and supported so to do. Your task is to inform them of their options and to encourage them to seek the most appropriate help for themselves. The Couselling Service offers a range of resouces such as email counselling, self help tools, workshops, group counselling as well as face-to-face individual counselling - ensure your student knows the extent of what is available so that you can help the student choose appropriately.
Q: What about confidentiality?
Some staff working at the University are bound by a requirement for confidentiality. The counsellors are bound by their professional code of ethics to provide a strictly confidential service. Any information given to such staff cannot be communicated to another party without the express consent of the individual concerned. For other staff, whilst maintaining confidence can be seen as good practice, it is not a professional requirement.
It may be useful to check with your department as to the confidentiality policy with regard to disclosure of information about students or staff to anyone else.
Q: I'm really interested to know more about the UCS - where can i get more info?
Contact your departmental consultant and arrange to meet at the University Counselling Service at Westwood House for a discussion.
You may be interested to become an Ambassador for the University Counselling Service - find out more details here.
UNIVERSITY COUNSELLING SERVICE
Westwood House, Westwood Campus, CV4 8EE
Tel: 024 76523761 (23761 internal).