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Procurement Policy

The University is not a Contracting Authority for the purposes of Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive.

However, the University is still required to achieve and demonstrate value for money in its procurement activities in compliance with its obligations to funders and must conduct robust, effective and auditable procurement processes in compliance with Financial Procedure 15.

Procurement & Insurance Services are fully committed to its obligations in regards to equal opportunities, freedom of information and the environment.

Equality and Diversity

The University of Warwick is committed to equality of opportunity, the pursuit of diversity amongst its staff and student population and a supportive environment for all members of our community. The University actively works towards the elimination of discrimination and harassment and the promotion of equality in terms of access to the University’s services, employment opportunities and support for students in their welfare and education.

The University expects this ethos to be replicated within supplier organisations. Please refer to the University of Warwick General Terms and Conditions of Purchase.

Freedom of Information

The University of Warwick has a legal duty to comply with the Freedom of Information Act. As part of our obligations under the FOI Act it may be necessary for the University to disclose information.

Environment

The University of Warwick Procurement Services understands the significance that procurement may have on environmental issues, and therefore we are committed to minimising the environmental effects of purchasing at The University of Warwick.

Sustainability Policies at Warwick

PREVENTION OF FRAUD

The University undertakes thorough and extensive checks to validate suppliers details. Therefore the University requires a minimum of 4 weeks advance notice of amendments to bank details or payment profiles.

Changes to banking arrangements and contact details notified to the University by its suppliers will be treated as a variation to contract.

Unless and until such amendments requested by the supplier are properly validated and processed there may be a delay in payment.

To find out more about any of these policies please contact Procurement Services.