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Glossary


B

Bank Account change

Use the details amendment form to notify us of a change to the account into which you wish your salary to be paid.

Bus & Rail Passes

The University will purchase an annual bus or rail pass which you then pay for in 12 equal installments by a deduction from your pay

C

Childcare Vouchers

The University operates a scheme whereby employees can opt to receive childcare vouchers in return for sacrificing part of their salary. This scheme is run by Computershare Voucher Services (formerly known as Busy Bees).

Cut-off dates

Payroll cut-off dates

Cyclescheme

The University, via Cyclescheme, can purchase bicycles for employees seeking to commute to work by bike, on the agreement that the employee then repays the cost over a 12-month period from their gross pay which will produce tax and national insurance savings.

E

Exchange Rates

Standard monthly $ and € exchange rates are used on SAP.

Expenses Claim Form

Expenses must be claimed using either a downloadable excel version of FP16a or a pdf version of FP16a.

F

Forms

Expenses

Payroll : Variable payroll, Salaries payroll, Weekly payroll

Individuals not on a payroll

G

Give As You Earn

You can opt to have GAYE deductions from your pay

I

Interview expenses

Candidates can claim interview expenses on form FP16f

M

Mileage Allowances

Mileage allowances may be claimed when travelling on University business

N

National Insurance

Applying for an NI number

Employer NI rates

General information re employee's NI contributions can be found within guidance re take-home pay and guidance re your payslip

P

Payslip messages

See FAQs for details on requesting a payslip message

Per diems

Foreign subsistence may be reimbursed on a per diem basis, provided the place you are visiting is on the published list.

R

Removal/Relocation costs

Full details can be found on the removal page

S

Salary Costs

Current salary costs (including employer's NI & pension contributions)

Salary Scales

Current salary scales

Self-employment

Full details re the conditions that must be satisfied before paying anyone on a self-employed basis.

Subsistence Allowances

The actual costs of subsistence (up to certain maxima) may be claimed when travelling on University business.

T

Take-home pay

General guidance re take-home pay compared to your gross pay.

Tax Office

The University's tax reference is 190/U50. Other tax office details are on our homepage.

U

Union deductions

You may opt to have Trade Union membership fees deducted from your pay