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Frequently Asked Questions

About the Programme

The Welcome to Warwick programme is the perfect way to introduce yourself to life in the UK and Warwick. This is an orientation programme designed to help you adjust to life at the University of Warwick and in the UK. Our programme is designed to make the transition from airport to classroom as smooth as possible. The timetable will include a number of information sessions, events and activities designed to help you settle in to life at Warwick as smoothly as possible.
Welcome to Warwick is an integrated programme for international/EU undergraduates and all postgraduate students. There is also the option to choose which elements of the programme you would like to pay for, giving you the freedom to build your programme to suit your individual needs.
This is an optional programme open to all new International, EU and Postgraduate students. There is a mixture of events to suit different needs. We strongly recommend that you attend this programme if you are going to be new to studying in the UK.
    For more information, please see here
      If you decide not to attend this programme, you will still be able to benefit from all the other induction events organized by the University and Warwick Students Union over Arrivals Weekend and the first week of term.
        Please note that some students will be expected to attend departmental induction programmes for the entire week, and should therefore not register to attend the Welcome to Warwick programme.
        There are several University departments working together to deliver the Welcome to Warwick Programme; including the Library, the Graduate School, the International Student Office, Student Careers and Skills and the Students' Union. Our programme is greatly supported by a large team of student helpers who voluntarily assist in the running of the programme, many of whom have attended the Welcome to Warwick Programme in previous years.
        For Postgraduate students the programme will run from Saturday 23rd September 2017, with the International and EU undergraduates joining the programme on Tuesday 26th September. The integrated timetable of events will run until Friday 29th September. This programme is held the week before the start of the new academic year, to give you the time and space to settle in to life at Warwick.
        The events of the programme run throughout the whole day and are optional, so you can arrive on campus at any point during the daytime.
          The programme is designed to help you settle in to life at Warwick, so you may prefer to arrive as early as you can on the first day; however please do not be concerned if you need to arrive later in the day as the events are not compulsory.
            If you have booked the 3-night accommodation package (bookings are now closed), please note: we are unable to offer you campus accommodation before the start of the Welcome to Warwick Programme, so we advise you against arriving early if possible. If you do arrive early, then you will need to book into a hotel. Information on nearby hotels can be found here
              We suggest you consult the programme timetable and decide which arrival time suits you best.
              Most of the programme events are free of charge, but you may find you wish to carry some money with you for things like drink and food. Events with some optional paid elements are marked and tagged on the timetable.
                For those who have booked a paid package (bookings now closed), please note: no refunds are permitted once an online transaction has been made.
                  You should also note that while there is no charge for attending the basic programme of events, you should budget for the costs associated with being in the UK for an extra few days, e.g. additional accommodation, meals throughout the day, travel and transport costs as you explore the local area and any shopping or social activities that you may wish to do when you first arrive.
                  While attendance on the Welcome to Warwick programme is not compulsory, we recommend that you try and attend as many of the programme events as you can on your own, as they are designed to help you make friends and give you the best possible introduction to independent University life.
                    In the meantime, you may wish to arrange for your family to explore the local area such as Coventry, Leamington and beyond. You can then arrange to meet up with your family at the end of the day so that you can discuss the day's activities.
                      While most of our events are only open to new students at Warwick, your family are welcome to enjoy selected activities on the programme, such as campus tours and a parents' information session. For additional information, they can refer to the Information for Parents page

                          Do I need to attend?

                          Certain academic departments do offer their own induction programmes which clash with the dates of this programme. The relevant departments will inform you separately of their arrangements.
                            IMPORTANT: You will need to check your course start date before you register with us.
                            Erasmus and Visiting or Exchange students must attend the module selection briefing, the date of which you will be made aware of by the Study Abroad team. You are welcome to book a place to attend the full programme or you may choose to arrive independently for the briefing. The Study Abroad team will inform you separately of arrangements for the beginning of your programme of study.
                            If you are attending one of the Centre for Applied Linguistics pre-sessional English language courses during the summer, you will receive a full induction including social events, trips and information sessions. This programme is therefore not relevant to you and we will not allocate you a place.

                            Applications & Bookings

                            Once you have firmly accepted an unconditional offer to study at Warwick you will be able to apply to take part in this programme through our online registration form.
                              When you have submitted your online application and processed an online payment (online payments are now no longer available), you will have seen an automatic message screen confirming we have received your application. During the week before the programme (approximately four days before your arrival date), you will receive an e-ticket, which you will need to print out as evidence of your booking.
                              Please refer to the following immigration service web pages:
                                If you receive a refusal for a Tier 4 visa then please follow the process detailed here:
                                  For information regarding which documents to travel with please refer here:
                                  You can still register to join the free programme of events right up until the start of the programme.
                                    If you need to amend your booking, please use our contact form. we cannot amend your booking once an eticket has been issued or where availability does not allow.
                                    Please note: if you have paid for temporary accommodation on campus for Welcome to Warwick (bookings now closed), the start date for temporary on-campus accommodation will be Tuesday 26 September 2017. Unfortunately, we are unable to offer you on-campus accommodation before your accommodation start date, so we advise you against arriving early.
                                      Please note: if you have been allocated University-managed accommodation off campus during term 1, or if you are a postgraduate student in University-managed accommodation, your contract with Warwick accommodation is likely to cover the Welcome to Warwick period. If you do arrive a few days early, you have the option of booking a hotel near campus here.
                                      Please note that bookings for Airport Transfers have now closed.
                                        You can find information regarding independent travel here
                                        If you are booked on our airport transfer services (bookings are now closed) you are allowed to bring the following luggage with you, free of charge:
                                        • one suitcase per person (maximum 20kg)
                                        -
                                        • one small item of hand luggage per person (standard airline carry-on bag size and weight)
                                        -
                                        • one small handheld item/handbag/laptop bag per person
                                          If you have any additional luggage, and have not paid for this in advance when booking, we cannot guarantee that we will be able to transport it, and you will need to use the Excess Baggage facility at the airport.*
                                            The British Council have compiled a useful checklist of what you should (and should not) bring when coming to the UK.
                                              Most importantly, remember that there are a number of shops near campus so you can always buy anything you need.
                                                Please note that your luggage is your responsibility and although there are helpers to assist you at the airport and the University, you will be required to carry your own luggage once you reach the UK.
                                                  *If you bring more luggage than the luggage allowance, you will need to use the Excess Baggage facility at the airport. The Excess Baggage facility is not a University service, and there will be an additional charge for this.
                                                    If you are using an alternative transport service, please check your details with the service provider directly.
                                                    It is likely that you will benefit most from the programme if you come by yourself as the programme is designed to help you get used to living in the UK and integrate with other new students.
                                                      If you choose to bring people with you, we do have limited provision, such as a parents' information session and campus tours.
                                                        Unfortunately, we cannot provide accommodation for family members or friends.

                                                        Accommodation

                                                        For more information regarding accommodation during the programme please see the Accommodation page.
                                                        Please note that bookings for the accommodation package are now closed.
                                                        Unfortunately, the temporary accommodation is only available for booking through Welcome to Warwick as a fixed package including 3 nights from 26th to 28th of September, and no refunds can be given.
                                                          We recommend that you arrive on Tuesday 26th of September as far as possible. Therefore late arrivals will still need to pay the full price if they have chosen to book the accommodation package. If you wish to arrange for alternative accommodation, you can find useful information on nearby hotels here page.
                                                          Yes. Please indicate on the registration form (in section 1) if you require extra support, so that arrangements can be made.

                                                          If you cannot see the answer to your question and would like to contact the team, please use the Contact Form