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How do I make a glossary or A-Z index page?

Use the glossary page template to create a set of A-Z links at the top of your page followed by terms and definitions in alphabetical order. You can use these definitions wherever a term appears on other pages by linking to the glossary. When you link a term to the glossary, the definition appears in a pop-up window. This can be a useful way to define terms that are scattered throughout your website. You could also use the glossary page template to make an A-Z index of services, for example.

In this article:

Example

Glossary with A-Z linksglossary-id7-2017.png

When you link a term to the glossary page, and select the term in the published page, the term and definition display in a pop-up:

Glossary term definition

Create a glossary page

  1. Go to the parent page under which you want to create the glossary.
  2. Go to Edit > Create a new page. (You need edit or admin permissions to do this.)
  3. Select Change page template to expand the Template options, and select Glossary.
  4. In the glossary template options, choose whether you want to show A-Z links at the top of the page.
  5. Choose whether to show definitions for each letter on a single page (as shown in the example above) or use a separate page for each letter.

    glossary-template-options-2017.png

  6. Enter the URL, page heading, title bar caption and link caption. (For a description of these properties, see: How do I create a new blank page?)
  7. Enter the keywords and page contact.
  8. When you have finished editing the page properties, select the Create new page button.
  9. You see a confirmation message with a link to view the new page.

Change an existing page to a glossary page

  1. Browse to the page that you wish to change.
  2. Go to Edit > Edit page properties.
  3. In the Template options, select Glossary.
  4. In the glossary template options, choose whether you want to show A-Z links at the top of the page.
  5. Choose whether to show definitions for each letter on a single page (as shown in the example above) or use a separate page for each letter.
  6. When you have finished editing the page properties, select the Save button.

Add a definition

  1. Go to your glossary.
  2. Scroll to the bottom of the page and select Add a new definition.
  3. Enter the term in the Term box e.g. Lemon.
  4. Optionally, if you want the term to link to a page with more detail, enter the target URL in the Link box.
  5. Describe the term in the Definition box e.g. Yellow fruit, part of the citrus family.
  6. Select the Create definition button.

Make a definition appear in a pop-up

  1. Browse to the page containing the term.
  2. Go to Edit > Edit centre or Edit right content (depending on which column the term is in).
  3. Highlight the term and go to Link options > Add a glossary link.
  4. Select your glossary page from the drop-down menu at the top of the Glossary Picker:
    Glossary picker
  5. Select the term you wish to link to.
  6. Select the Insert button. You'll see the [glossary] tags in your page:

    [glossary term='Lemon' page='/services/its/intranet/sandbox/glossary']lemon[/glossary]
  7. When you have finished, select the Publish button.

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